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CONTRACT MANAGEMENT
POLICY AND PROCEDURE MANUAL
Revised: January 2008
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CONTRACT MANAGEMENT POLICY AND PROCEDURE MANUAL
Introduction………………………………………………………………3
Contract Management Policies………………………………………..4-11
Contract Management Procedures……………………………………..12-19
Checklist 1………………………………………………………………..20
Contract Checklist
Checklist 2…………………………………………………………………21
Completed Contract Documents
Responsibilities of the Purchasing & Contracts Department………….22-23
Responsibilities of the University Counsel……………………………...24
Responsibilities of Finance & Administration………………………….25
Training……………………………………………………………………26-27
Appendix I…………………………………………………………………28-31
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Introduction
This Policy and Procedure Manual has been prepared to provide Academic and
Administrative Schools and Offices (referred to as Unit Contract Representative in this
document) with a reference guide for contracting goods and services on behalf of the
University in a uniform manner.
It is essential that uniform contract management policies be established so that
standards of efficient business practice are maintained within the University and in
cooperation with businesses, trade associations, governmental, and private agencies.
These policies and procedures are the guidelines supported by the Offices of Finance
and Administration and University Counsel.
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CONTRACT
MANAGEMENT
POLICIES
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CONTRACT MANAGEMENT POLICIES
1.
Authorized Signatories – Non Standard Agreements
It is the policy of the University that contracts may only be signed by persons authorized
by the President and the EVP for Finance and Administration.
Authorized signatories include:
The Executive Vice President, Treasurer
The Vice President-Finance, Associate Treasurer
POLICY UPDATE
Signature Decentralization –