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Establishing A Representative Office In China: Documentation
By Fred Jones
An application letter signed by the foreign head office’s Chairman of the Board or General Manager
requesting permission to establish a Representative Office must be prepared and must include the
proposed Representative Office’s proposed name, purpose, scope of business, duration, and the term
of office of the Chief Representative. It must also include the historical background of the head office,
the names of the General Manager, the Chairman of the Board, and the other directors of the head
office, the names of the head office’s primary trading partners in China, and its business volume.
Supporting documents include (but are not necessarily limited to):
A completed SAIC application form
The foreign head office’s incorporation documents, including certified copies of the Certificate of
Incorporation, business registration certificate, Articles of Incorporation (or equivalent), etc.
An original of a letter from the head office’s bank attesting to the head office’s financial standing
(amount on deposit and other details pertinent to the company’s financial reputation)
A letter appointing the Representative Office’s Chief Representative and any other representatives,
along with their resumes and copies of their IDs (passports for non-Chinese nationals) and photos
Copies of the lease agreement for the Representative Office’s office premises from an approved unit
(such as a commercial building or hotel)
Permit use certificate (required in some jurisdictions), to be completed and signed by t