Develop Your Skills to Conduct Effective Meetings
Lotus Press, 2007
The Big Idea
Why You Need This Book
Purpose of Meetings
Preparing for a Meeting
The Meeting Procedure
Interaction Models for Meetings
Brainstorming in Meetings
Presentations at Meetings
Poorly organized meetings waste resources and may even serve to demotivate people - they are thus counterproductive.
It is therefore in organizations' best interests for everyone to learn all about meetings, and not to limit the information to the top brass.
provides practical guidance regarding organizing and managing different types of meetings, and is therefore applicable not only to upper management but to everyone
It stresses the importance of planning and preparation in order to ensure that meetings function smoothly
When it is not necessary to hold a meeting, it is necessary to not hold a meeting.-GRANT M. BRIGHT
The three good purposes for a meeting are:
2. Delivering information
3. Gathering information
When you can clearly identify the purpose for the meeting, all concerned should agree to a code of conduct for the meetings to ensure that things run smoothly
The meeting of preparation with opportunity generates the offspring we call luck.-Anthony Robbins
It is therefore necessary to thoroughly prepare for a meeting. Here are some steps to do so:
1. Determine if a different activity could be resorted to other than a meeting.
2. Identify the place of the meeting.
3. List participants and guests.
4. List what the participants' roles are and what is expected from them.
5. Define the objectives and desired outcomes.
6. Determine topics to cover and the best format for the discussion of each one.
7. Estimate the length of the meeting.
8. Make every meeting a learning event: include creative and cutting-edge education regarding your particular topic by using books, speakers, or videos.
9. Use a variety of tools and activities to make the meeting producti