DRAFT the following Coast Guard correspondence, as presented in the E-PME Study
• Coast Guard Business Letter
• Coast Guard Memorandum
You may have the need to create official business correspondence for
distribution within and outside the Coast Guard. Generally, you will use a
set of templates imbedded in Microsoft Word® called USCG Macros II.
You can use this set of macros on any Coast Guard workstation.
The macros are designed to simplify the process for creating a document
for official Coast Guard correspondence. These documents are created
more quickly than creating them from scratch, plus all documents of a
specific type will contain standard formatting.
USCG Macros II
To access USCG Macros II, complete the following steps on a Coast
Guard standard workstation:
1. Select the Start menu.
2. Select Programs.
3. Select Microsoft Word.
4. Select the File menu.
5. Select New.
6. Select Templates on my computer.
7. Select the tab labeled USCG Macros II.
These steps will result in the USCG Macros II being “loaded” into Word.
USCG Macros II
The first time a user launches USCG Macros II, he or she will be required
to complete a User Information screen. Information entered on this screen
is used to automatically fill in header information for the generated
Data such as the unit’s:
• Telephone number
are extracted from the User Information screen and printed on the
Once the USCG Macros II template is loaded, all of the forms used to
complete the correspondence share a similar user interface. Depending on
the form selected, some information is entered automatically into the
Many of the cursor movements are the same from one correspondence
type to another. These are:
• Use the TAB key to move to the next field.
• Use the SHIFT+TAB key combination to move to the prior field.
• Use the ENTER key to s