SECTION 11 – CONTRACT TENDERING
May 7, 2002
SECTION 11 - CONTRACT TENDERING
11.1 DESIGN AND TENDER PACKAGE
The contract tender submission is the end product of the design phase. The accuracy and
relevance of the information provided is critical to the bidding process and provides the
framework for the construction supervision and contract administration phase.
The Consultant shall undertake an independent check of all submissions in accordance with
Section 1.5.8 of these guidelines. A Design and Tender Package shall be submitted by the
Consultant to the Project Sponsor. This formal submission shall be accompanied by a
signed covering letter from the Consultant and shall include a tender document, all
associated plans, drawings and data sheets, design quantity and cost summaries as detailed
below. This Package will subsequently be submitted by the Project Sponsor to
Professional Services Branch.
The Department recognizes that the current tendering process (and associated contract
administration) is very comprehensive. The Project Sponsor may suggest, in the Terms of
Reference, alternative tendering/construction processes that will result in economy to the
overall project. Similarly,
the Consultant is encouraged to suggest alternative
tendering/construction processes that can be expected to result in lower overall project
costs and do not impose undue risk on either the Contractor or the Department.
11.1.2 DESIGN AND TENDER PACKAGE SUBMISSION REQUIREMENTS
There are four main components to the design and tender package submission: the covering
letter, the design submission, the tender documents, and the contract plans and drawings.
220.127.116.11 Covering Letter
The covering letter may be submitted in electronic or printed form. The letter shall contain
the following information:
n The name, address and telephone number and signature of the Consultant;
n The name, title, telephone number, email address of the designer/contact person
responsible for the preparation of the design and tender submissio