The Room Inventory
THE ROOM INVENTORY
This chapter provides the data elements, technical definitions, data collection procedures, and coding
structures for developing and maintaining the Room Inventory file. As with Chapter 3 for buildings,
much of this material closely follows the concepts presented in the NCES 1992 national manual.
The Building and Room Inventory files also share a number of identical or similar data elements and
collection procedures. For both inventory files, all of North Carolina's higher education institutions
are already familiar with the basic concepts and procedures and have maintained these files, with
HEFC guidance and coordination, since 1967.
As noted in the chapter on buildings, rooms are subdivisions of the Assignable Area component of a
building's space. The campus Room Inventories maintained by HEFC include only two minor
additions to the inventory of assignable area: public restrooms equipped for the mobility impaired
and passenger elevators. These two examples of nonassignable area are included simply to
demonstrate features of a building associated with accessibility to the mobility impaired; they are
assigned zero square footage to indicate that they are nonassignable space. As pointed out in this
manual's introduction, it is recommended that campuses locally maintain, in either the Room
Inventory or a separate file, space data for Nonassignable Area (Building Service, Circulation,
Mechanical space) and Structural Area. These data should be recorded in terms of either individual
areas of space or, at the very least, summary aggregations for each building. The end of the Room
Use Category section of this chapter includes suggested alpha codes for classifying these areas.
Appendix 4 provides definitions, descriptions, and architectural drawing examples of Nonassignable
Area and Structural Area. Again, with the above exceptions, HEFC does not collect or record data
for these types of space.