7 FAM 1380 PASSPORT PREPARATION
7 FAM 1381 ALIGNMENT OF ENTRIES
Consistent alignment of entries is especially important in this era of automated systems
and machine-readable documents. Align entries both vertically and horizontally.
7 FAM 1381.1 Vertical Alignment
Align vertically the entries grouped below:
(1) Name of bearer; sex; and birth date.
(2) Issue date; and expiration date.
7 FAM 1381.2 Horizontal Alignment
Align horizontally the entries grouped below:
(1) Sex and birthplace.
(2) Birth date, and issue date.
(3) Nationality and expiration date.
7 FAM 1381.3 Long Entries
Do not extend entries in passport outside the spaces provided in the passport format.
7 FAM 1382 NAME TRANSCRIPTION
7 FAM 1382.1 Bearer's Name
Transcribe the applicant’s name in the passport from the first line of the application in
the following order: GIVEN NAME, MIDDLE NAME, SURNAME; for example, JOHN
ALOYSIUS SMITH, MARY HOXIE SMITH. Transcribe Chinese names in passports in the
order used by the applicant.
7 FAM 1382.1 Titles and Foreign Ranks
Do not enter titles and foreign ranks in a passport; for example, JOHN ROBERT
POWELL, not DOCTOR JOHN ROBERT POWELL.
7 FAM 1382.3 Names Changed by Legal Action
Transcribe in the passport only the name acquired by legal action.
7 FAM 1382.4 Religious Names
a. Religious names may be transcribed in passports together with the civil name of the
applicant when both names are set forth in the application; for example, MARY JANE
SMITH K-A SISTER MARIE THERESE. Do not include religious orders or initials as a part
of a religious name; for example, JOHN JONES, not JOHN JONES, S.J.
b. If the applicant’s civil name only, preceded by a religious title, (“SISTER MARY
JONES”) appears on line 1 of the passport application, only the civil name should be typed
in the passport. If line 1 of the application shows the civil and religious names or the
religious names only, the passport shall be written in both the civil and religious names.