Amarillo Botanical Gardens
Rental Fees, Terms and Policies
TERMS and POLICIES
1. Balance Due
a. Total rental contract due and payable two weeks prior to event date.
Failure to meet the payment due date renders the rental agreement void and room space will not be available to
2. Room Deposit
A $100 rental space deposit is required to secure rental date. Payment is applied to total rental cost.
b. Refundable up to 60 days prior to event date.
3. Maintenance Deposit
a. A $200 deposit is required for events. Deposit not applied to total rental cost.
b. Refund of deposit after event will be at the determination of Amarillo Botanical Gardens.
c. Deposit is returned within one month’s time if no damages or additional cleanup is required.
a. Any deposits or additional event payments are refunded when written notice is received 60 days prior to event
Damages/Additional clean up- Any damages found after the event or clean up not completed by the renter (including a
caterer, musician, event planner, etc) may result in additional fees to the renter above and beyond the maintenance deposit.
6. Security Fees- For any evening events, outdoor events, events occurring when the botanic gardens are closed, and other
events the Amarillo Botanical Gardens deems necessary to require event security, a $25/hour security fee will be applied.
A 4 hour minimum is required. Price subject to change.
7. Returned Checks- Checks returned due to insufficient funds will result in a $35 return check fee payable by the renter.
8. Day Rentals
All events must be completed and the premises vacated at 12:00 Midnight at the latest.
b. Events continuing past the reserved time on the rental contract are subject to an additional charge of $50 per hour.
A period of time less than one hour will be charged the 1 hour $50 fee.
Any decorating, set-up, clean up, etc by renter, caterer or other must be completed during rental period on the day
reserved. An additional f