grademppayinfo-July2003
1
New Employee Pa yroll Information
Division of Human Resources x University of Massachusetts x Amherst
Room 330 Whitmore Administration Building, (413) 545-0360
The following information has been prepared to acquaint new and faculty and staff with the University’s
payroll process. Questions concerning this material may be directed to Human Resources by calling 545-
0380 or by visiting our office in Room 325, Whitmore Administration Building between the hours of 9:00
a.m. and 4:00 p.m., Monday through Friday.
What’s Required to Get on the Payroll?
I-9 Form
To be in compliance with the Immigration Reform and Control Act of 1986 the University must complete
an I-9 form for all new employees. The law requires that you provide us with certain documents at the
time of hire that will establish your identity and employment eligibility. A list of acceptable documents is
available
on
the
U.S.
Bureau
of
Citizenship
&
Immigration
website
http://www.immigration.gov/graphics/formsfee/forms/files/i-9.pdf or by calling Human Resources, 545-
0383.
I-9 forms can be completed in Human Resources, Room 325, Whitmore Administration Building. You
cannot be paid until the I-9 Form has been completed and submitted to our office.
TB Test
An intradermal tuberculin (TB) test or chest x-ray is required for certain jobs on campus. You will be
advised by the department that’s hired you as to whether you’ll need a TB test. If so, the test needs to be
done within 90 days prior to your employment start date. The University Health Services administers the
test free of charge but requires an appointment be made by calling 577-5101.
TB test results must be submitted directly to Human Resources Room 325, Whitmore Administration
Building. A paycheck cannot be issued until our office has received the TB test results.
Tax Forms
For income tax purposes you need to complete a W-4 Federal tax withholding form and an
M-4 Massachusetts tax withholding form. Anyone claiming the student exemption from taxes is req