Guidelines for your Special Event
Follow this guide as an aide to planning your special event
Event Date ___________________
Event Name ____________________________________________
(Smith-Jones Reception, Annual Employee Dinner, etc)
Contact ______________________
Contact Phone Number __________________________________
Address ________________________________________
Email __________________________________________
Est. Number of Guests ________
Will your event include catering?
Yes ______
No ______
If yes, what type of food service are you looking for?
Plated Meal ______
Buffet ______ Hors devours ______
Lunch ______ Brunch ______ Breakfast ______
Snacks & Beverages ______
Beverages Only ______
Event Start Time _____________
End Time ___________
What time would you like the meal served or the buffet set out? _____________________________
Please list your top 5 facility preferences:
3) ___________________________________________
1) _____________________________________
2) _____________________________________
4) ___________________________________________
5) ___________________________________________
Please check all technology setup and equipment you may need:
TV ___
VCR ___
DVD Player ___
CD Player ___
Video/Audio Recording ___
Laptop ___
Remote ___
Screen ___
Projection ___
(circle: LCD/Data, Slide, Overhead)
Projection Playback ___
(circle: laptop, VHS, DVD)
Network Connection ___
Sound System ___
Microphone ___
(circle: lapel, wired, cordless)
Lighting ___
Piano ___
Standing Podium ___
Tabletop Podium ___
Flip Chart ___
Easel ___
Dry Erase Board ___
Chalkboard ___
Will you need table linens?
Cloths _____ Skirts _____ Napkins ____
Guidelines for your Special Event
Follow this guide as an aide to planning your special event
Table Options: Round (seats 6) ___ 6ft (seats 6) ___ 8ft (seats 8) ___ Conference (seats 2) ___ Cocktail ___
Room Setup Configurations:
These are some of our most commo