Specific Fiduciary Agent (FA) Responsibilities
A Fiduciary Agent (FA) is a person required to act for the benefit of another (the
principal) with the duties of good faith, trust, confidence, reasonable care and diligence,
loyalty, disclosure, accounting, and candor. This duty obligates the FA to act in the best
interest of the principal. Specific duties include:
1. Act as the principal point of contact with FEMA for application, management,
reporting (both programmatic and financial as identified in the PSGP
supplemental Guidance) and administration of the FY 2007 Supplemental PSGP
a. This includes all Categorical Assistance Progress Reports and Financial Status
2. The FA will be responsible to the Area Maritime Security Committee (AMSC)
for utilizing grant funds as directed by the committee.
3. Apply for the award via grants.gov. The FA will also be responsible for all other
4. Establish and maintain accounting systems and financial records to accurately
account for funds awarded to them.
a. It is important to note that these requirements are the same requirements for
any Federal grant recipient
b. Where the conduct of a program or one of its components is delegated to a
subrecipient, the FA is responsible for all aspects of the program, including
proper accounting and financial recordkeeping by the subrecipient.
Responsibilities include the accounting of receipts and expenditures, cash
management, maintenance of adequate financial records, and refunding
expenditures disallowed by audits.
c. Subrecipients of funds shall follow the financial management requirements
imposed on them by the FA, which must comply with the requirements
FEMA/NPD has imposed on the FA.
d. FA and Subrecipient Accounting Responsibilities:
i. Reviewing Financial Operations - FAs should be familiar with, and
periodically monitor, their subrecipients’ financial operations, records,
systems, and procedures. Particular attention should be directed to