Oct 22, 2019 | edocr |
Collaborative (many to one) Collections Edocr collections act like file folders, where edocr account owners can group documents as they please, and even set various security and privacy levels & gating settings for the collection as a whole. More information on edocr collections is found on our Collection blog post. However, edocr has now come up with a new, unique, reverse way to use collections, which we call the Collaborative (or submittal) Collection, because it allows outside users to submit documents and forms to your collection through a gated submission process. This should really benefit teachers (we hope!) and others that have documents submitted for review. Instead of the account owner publishing documents for the world or a designated group to see, in this new Collection Type the Account owner will allow others to share documents with only him or her self. You must have a Premium Account to enjoy and use the features included with this collection type. (Currently free!) An example would be a college English Professor allowing a list of students, say in Freshman Lit 101, to upload documents to a particular collection called 'Freshman Lit 101' or '101 Spring 2019' or whatever makes sense, and the documents uploaded are only viewable by the Account Owner and of course the creator of the document. Further, with our new mark-up tools, only the Account Owner will be able to annotate, comment and mark-up the submitted document. Another use case is the acceptance of Applications Forms of some type. For instance, if you are part of an educational or charity organization and desire a free Premium edocr account, click on this form and submit it to us. That submittal process uses a Submittal Collection we set up to collect these Application Forms. So, you create a Collaboration Collection the same way you would any collection. Click 'Add a Collection', then select the Collaborative Access option at the bottom of the collection types, as shown here: Once you create the Collaboration Collection, you may also add an email list of who you want submitting to this collection. Add individually by typing and hitting 'enter', or comma and type the next email, or just paste an email list that is separated by commas. If you need to allow unknown people to submit, that can be handled also, by way of setting up an intermediate proxy, as we have done with our Philanthropy Form submission. Contact us for more information on this. You may now upload to this collection just like any other, but this is not the intended purpose for this unique collection folder. The point of having this collection is to have others submit documents TO YOU, that only you would then have access to. Once a submission is made, say from a student or gathered form, the submitter loses control of that document. They may still see their own, but they cannot modify or delete, or see other documents submitted from others. The owner of the Collection may modify or delete as he or she sees fit. Another way to submit to a Collaboration Collection is from the profile page of the owner. Once you are added to the collection member list, you will see the collection on the profile, and it is not visible to people not included. Just click on the '3 dots' on the right side opposite the collection name, and then click 'upload here'. There are documents in both of the folders above, but as the user that took this screen grab is not the collection owner or the submitter of the document, while being a member of this collection, sees them as empty folders. We look forward to hearing of what uses you come up for our various Collection types, so do message us with your questions, comments, suggestions and certainly your successful use of our document sharing service!
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