Name of Company
:
________________________________________
Date of AGM/EGM
: ________________________________________
Date Prepared
: ________________________________________
CHECKLIST FOR POLL PROCEDURES
1.
Demand For Poll
1.1
When a poll is demanded, the Chairman will request those persons who
have demanded a poll to complete the Poll Requisition Form which will be
given to them. The Chairman may also demand a poll in accordance with
Article 51.
1.2
Forms to be completed. Scrutineers to collect and give to the Share
Registrar's
representatives
for verification against
the Register of
Members. The Chairman will continue with the next item on the Agenda (if
any) and to say that the poll will be taken after remaining business of the
Meeting has been dealt with. (Article 52 allows the Chairman to direct the
manner in which the poll is to be taken).
1.3
Before the end of the meeting, the Share Registrar will have given a note
to the Company Secretary advising him/her whether the poll is valid or not.
2.
Taking a poll at the end of the Meeting
2.1
Assuming that the demand of the poll is valid, the Chairman will :
Announce that the qualifications of those demanding a poll have been
checked and found to be in order; and
Explain the procedure to be followed.
3.
Issue of Voting Slips
3.1
The Chairman may say :
If you will please remain seated, voting slips will be issued to you for
immediate completion.
If any proxy holders are present and proxy forms have been lodged with
voting instructions already given, they need not complete voting slips.
4.
Completion of Voting Slips
4.1
When Voting Slips have been distributed, the Chairman will say :
If you are a Shareholder, please write your name and Identification
Number in BLOCK LETTERS on the first line.
If you are a Proxy/Corporate Representative, please fill in your name and
Identification Number as well as the name and Identification Number of
the shareholder you are representing.
Next, please indicate whether you are voting as a member, proxy or
corporate representative b