MAKING A SIMPLE CHART OR GRAPH
IN MICROSOFT WORD
• Open Microsoft Word.
• Click File > Page Setup. In the Orientation section, choose Portrait or Landscape.
• SAVE your file to your section of the network drive or to a USB card right away so you don’t lose
• Click Insert > Object then scroll down in the Object Type box and click Microsoft Graph Chart.
Then click OK.
• A little box will pop up that says YourFilename Datasheet with some sample data and a sample
chart. NOTE that any time you’re working on your chart and the Datasheet disappears, just double-
click the chart to open up the Datasheet.
• To enter your data into the datasheet, do this:
• Replace the word East with the words Owen Sound by clicking on the word East and
typing. Don’t worry if some of the words you typed are hiding. They will show up on the
If your project has just one item, delete Rows 2 and 3 by clicking on the number 2 and
pushing the Delete key on your keyboard, then clicking on the number 3 and doing the same.
• Replace the words 1
Qtr, etc. with the description of different things you are
comparing, for example, Lone Parent, Families, etc.
If you have fewer than 4 comparisons, delete any extra columns by clicking on the letter at
the top of the column (such as D) and pushing the Delete key. If you have more than 4
comparisons, use the extra columns D, E, F, etc.
• Now enter your data in the proper row(s) and column(s), making sure to delete the sample
data before you type.
• Be sure you have deleted ALL the sample data in the Datasheet and it contains only your
• SAVE your work by clicking File > Save on the menu bar.
• To add a title to your chart and show the value of your data:
• Make sure the chart is selected (a rectangle should show up around the chart. If not, click
or double click the chart to select it).
• Then on the menu bar, click Chart > Chart Options.