HR Policy & Procedures Manual
5.2.6 Gifts & Gratuites
5.2.6 Gifts & Gratuities
Policy Section: Conditions of Employment
Policy Number and Title: 5.2.6 Gifts & Gratuites
Applicable to: All Regular Employees
Effective Date: May 3, 2004
Policy Description
In order to avoid a conflict of interest or the appearance of a conflict of interest, at no time
should an employee solicit or accept gifts from current or potential vendors, contractors or
their agents, local businesses, University departments, or others with whom there is a
potential or ongoing business or professional relationship.
Employees may accept ordinary business courtesies, such as payment for a modest meal or
event, or gifts which are promotional items without significant value and which are distributed
routinely. If the value of the gift is undetermined, it should be returned.
Application of This Policy
Gratuities or gifts of money to the employee cannot be accepted at any time and should be
returned immediately to the donor.
All administrative and support staff employees are required to complete the Conflict of
Interest and Conflict of Commitment — Annual Staff Disclosure Form each year and submit it
to their supervisors. Academic department or program/center/institute managers should
complete and submit the form to the General Manager for Administration and Compliance. All
employees are responsible for becoming familiar with and adhering to this policy. In addition,
supervisors are responsible for ensuring that this policy known by their employees and that all
employees are following it.
Employees who have questions regarding this policy or who are uncertain as to whether a
conflict of interest exists should confer with their supervisors or the Office of Human
Resources.
Procedures
Supervisor
Reviews policy on regular basis with employees.
HR Policy & Procedures Manual
5.2.6 Gifts & Gratuites
Confers with the Office of Human Resources when questions on the
application of the policy arise.
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