Email, the web and instant messaging are all critical methods of communicating and exchanging
vital business information. However, they also present the biggest threat to security and profitability.
This short guide outlines the main dangers and what steps you can take to make sure you and your
company stay secure
Viruses – spread by enticing people to open an innocent looking email and/or attachment.
Spam – clogs up the company’s network, requiring unnecessary expense and effort
to safeguard your business.
Phishing – lures you to a fraudulent website, requesting your bank account or credit card details.
Spyware – monitors your online activity and steals private information, such as account details
or websites you visit. Telltale signs of spyware include: regular pop ups, your computer running slowly,
or automatically being directed to a site you didn’t want to visit every time you go online.
Instant messaging – can contain viruses or spyware just like email so the same rules apply.
Dos & don’ts
• Do download the latest security updates
• Do look out for unusual words or language in emails
• Don’t open suspicious emails – even in your preview pane
• Do delete them immediately
• Do contact your IT department at once
• Don’t reply to spam, even if it’s to ‘unsubscribe’ (this only validates
your email address with the spammers)
• Don’t forward it
• Don’t click on any links in a suspicious email
• Do contact you bank – remember, no genuine financial institution
will ever ask you to confirm your account number and login detail
in an email
• Do comply with your company’s acceptable internet usage policy
What do I need to look out for?
For more information on any of the web and messaging security
threats detailed, and for a copy of your companies email and web
acceptable usage policy, please contact your IT department.