Chemical Engineering Department
Baseline Standards FY10
Description of Responsibility
Primary (Required)
Secondary (Optional)
1
Ensuring the Departmental Policy and Procedures manual is
current.
Patricia A. Cooks, DBA
2
Updating the Baseline Standards Form.
Patricia A. Cooks, DBA
1
Preparing cost center verifications.
Patricia A. Cooks, DBA
Julia Trevino, Financial Asst. 2
2
Reviewing cost center verifications.
Patricia A. Cooks, DBA
R. Krishnamoorti, Chair: Pis & DIRs
3
Approving cost center verifications.
R. Krishnamoorti, Chair: Pis &
DIRs
Patricia A. Cooks, DBA
4
Ensuring all cost centers are verified/approved on a timely
basis.
Patricia A. Cooks, DBA
Julia Trevino, Financial Asst. 2
1
Ensuring valid authorization of purchase documents.
Patricia A. Cooks, DBA
Mark D. Cooper, Fin. Coord.
2
Ensuring the validity of travel and expense reimbursements.
Patricia A. Cooks, DBA
Mark D. Cooper, Fin. Coord.
3
Ensuring that goods and services are received and that timely
payment is made.
Patricia A. Cooks, DBA
Mark D. Cooper, Fin. Coord.
4
Ensuring correct account coding on purchases documents.
Julia Trevino, Financial Asst. 2
Patricia A. Cooks, DBA/Mark D.
Cooper, Fin Coord
5
Primary contact for inquiries to expenditure transactions.
Julia Trevino, Financial Asst. 2
Patricia A. Cooks, DBA/Mark D.
Cooper, Fin Coord
1
Reconciling leave records to time and effort reports.
Pamela Moses, Financial Asst. 2
Patricia A. Cooks, DBA
2
Reconciling leave accruals to the payroll system.
Patricia A. Cooks, DBA
3
Ensuring all time and effort reports are submitted to Payroll.
Patricia A. Cooks, DBA
Pamela Moses, Financial Asst. 2
4
Reconciling time and effort reports to check registers.
Pamela Moses, Financial Asst. 1
Patricia A. Cooks, DBA
5
Completing termination clearance procedures.
Patricia A. Cooks, DBA
6
Ensuring terminated employees are no longer charged to
departmental cost centers.
Patricia A. Cooks, DBA
7
Paycheck distribution.
Pamela Moses, Financial Asst. 1
Patricia A. Cooks, DBA
8
Maintaining de