Know About Employee Management Software
Employee management software enhances the efficiency of keeping track of employee
information and managing their performance. You have to maintain employee
information to meet both legal and business requirements. Maintaining this information
manually suffers from drawbacks like:
Difficulty of retrieval, as
you
typically
have
to
retrieve paper files from
filing cabinets, and go
through several or many
records to find what you are
looking for
Ease of damage, as paper
records can get damaged
during long storage from
environmental factors like
humidity
Greater chances of
loss
from pilferage, fire, loss in
transit, etc
Computer-based records managed through employee management software can be
retrieved quickly at your workstation from a central server. Safeguards such as regular
backups, and storing the backups at a separate location, can minimize the chances of data
loss. Computer-based records can also be protected against unauthorized access and
manipulation through the use of passwords and permissions. Let us now look at the kind
of information and tools that employee management software can provide.
Employee Information
Basic information: information such as name, address, date of birth, social
security number, photo, phone and email
Employment information: employment start date, employee id, position,
department, location, work phone, tax-related and other essential information
Compensation information and history: basic pay, performance-linked pay,
incentives, tax deductions, pay increases and compensation history
Vacation and leave information: vacation computations and scheduling, sick leave
and other absences
Performance related
information: performance appraisals, achievements,
supervisor ratings, counseling programs, training programs and other relevant
information
Benefit plans: benefit computations, pension contributions and other benefits
details
Employee documents: scanned copies of paper documents