Space Planning & Operations
University of Pennsylvania School of Medicine
Policy & Procedure: Event Support Services
Revised: 12 May 2003
PLEASE NOTE THAT THIS POLICY IS CURRENTLY UNDER REVISION. PLEASE REFER TO THE SPO WEBSITE
REGULARLY TO VIEW THE NEW POLICY WHEN IT BECOMES AVAILABLE.
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Description:
Space Planning & Operations (SPO) provides and coordinates a variety of
support services to events held in School of Medicine (SOM) spaces.
Events include classes, seminars, conferences, symposia, lectures,
meetings, and other gatherings in support of the educational and research
missions of the institution. Services provided and coordinated include
audio/visual, security, set-ups, and housekeeping.
Purpose:
The purpose of this policy is to provide criteria and guidelines for the
scheduling of Event Support Services, as well as to define the procedures
for scheduling and obtaining these services. It is also to educate users to
the necessity of responsibly scheduling, utilizing and canceling services,
and holding users who violate policies accountable to others in the School
of Medicine.
Scope:
This policy applies to all permanent members of the University of
Pennsylvania Health System (UPHS) community as well as visitors
utilizing these spaces.
Services governed by this policy are defined on the “Audio/Visual and
Other SPO Support Services” matrix, and the “Room and Services
Request Form.” (The matrix and form are available on the SPO website,
http://www.med.upenn.edu./spo)
This policy does not address the scheduling and use of Public Spaces or
the School of Medicine Faculty Lounge. Please refer to SPO’s Policies &
Procedures for Public Space Use and Scheduling and the School of
Medicine Faculty Lounge.
A. POLICY
1. Event Support Services resources are limited, and priority for use of these resources is to
meet the educational mission of the institution. Support services can also be designated
to research and administrative events pending availability of