How the Qty, Cost, and Amount fields are related
In any Checks or Bills form you only need to enter information in two of
these fields—or just one field if it’s the Amount field. Here are the possi-
Qty and Cost - Fill these fields and QuickBooks will calculate and fill in
the Amount field.
Qty and Amount - Fill these fields, and QuickBooks will calculate and
fill in the Cost field.
Amount - QuickBooks will accept a transaction with just the Amount
field filled if that’s how you want to enter it.
These three fields are always linked in this way, so be careful when you
edit transactions. For example, suppose you originally enter the Qty and
Amount on a transaction line and QuickBooks calculates and fills in the
Cost field. If you later go back to that transaction line and change the
number in the Cost field, the Amount will be recalculated automati-
cally...so be sure that’s what you want to do.
You may select a class here, which allows gathering enterprise information and
other special information from your transactions, as discussed in chapter 3. If you
want to use classes but don’t see a Class field, you need to turn on class tracking
in the Preferences window (File|Preferences).
3. Click Next or OK to save your check entry.
Deducting Cash Discounts from a Check or a Bill
When the farm supply dealer gives me a cash discount, how do I
enter that on a check or bill?
Enter the gross expense amounts on the check or bill as usual,
then add a separate line for the discount and enter it as a nega-
QuickBooks allows entering lines with negative dollar
amounts in checks and bills, so long as the total amount is pos-
Chapter 5 - Farm Expenses & Payables
The following examples show how to enter a cash discount on a check. Cash dis-
counts are entered on bills in exactly the same way.
How to Enter a Cash Discount on a Check or Bill
Entering a discount on the Expenses tab
1. Set up an income account in your Chart of Accounts for recording dis-