Child Employment Act 2003
Record Keeping Requirements
Employers are required to keep some
basic records and documents in relation
to the employment of children under Child
Employment Permits. These requirements
are set out in the Child Employment
An employer of a child employed under a
permit is required to keep the following
•	 the dates and starting and finishing times
of the child for each day the child works;
•	 the number of hours the child works:
– each day
– each week; and
•	 the date of commencement and
termination of the child’s employment.
The records must be kept for at least
12 months after the last entry is made.
The time-keeping requirements do not apply
to an employer who is an extended family
member of the child or to an employer
of a child subject to a work experience
arrangement under the Education Act 1958.
It is likely that employers already maintain
the types of records required by the Child
Access to records
An employer is required, upon request,
to provide a copy of a record to:
•	 the child named on the permit; or
•	 a parent/guardian of the child.
Retention of documents
In addition to maintaining records relating
to the times, dates and hours the child is
employed, an employer must keep until the
expiry date of each document:
•	 the Child Employment Permit; and
•	 any Declaration of Suitability issued in
relation to the Child Employment Permit.
The requirement to keep these documents
does not apply to an employer who is an
extended family member of the child.
For more information and advice about
the Child Employment Act or to obtain an
Application for a Child Employment Permit,
visit the IRV website at www.irv.vic.gov.au
or telephone 1800 287 287.
For advice on other employment related
record keeping requirements, contact
Wageline on 1300 363 264.
Note: This leaflet has been prepared for general information only. It is not a
substitute for legal advice. Readers should see