CITY OF BURIEN, WASHINGTON
NATURE OF WORK:
This is advanced clerical work where the incumbent is responsible for coordinating and ensuring the
efficient professional provision of administrative support for a major city department, division or
function. Duties included in the administrative assistant position cover a wide variety of responsible,
complex and confidential tasks requiring the incumbent to work independently and make decisions
within the framework of existing policies and procedures. Work may include extensive public contact.
Department Assistants share accountability for the provision of consistent, high quality service.
ESSENTIAL FUNCTIONS COMMON TO THE DEPARTMENT ASSISTANT POSITION:
Takes dictation, transcribes, checks and proofreads complex letters/memoranda from rough copy or
cassette transcriber; composes and types a variety of reports, correspondence, contracts, legal
descriptions and other documents as required. Assembles City Council agenda bills according to
established procedures. Develops brochures and related materials as required.
Receives incoming mail, sorts, date-stamps, annotates and distributes to appropriate personnel. Initiates
response process for correspondence as appropriate and ensures responses are timely.
Schedules and maintains appointment calendar for director. Makes travel and accommodation
arrangements for workshops and conferences.
Is responsible for department purchasing and payments, assuring proper budgetary coding and
Is responsible for records management for the department, assuring procedures comply with the
Washington State retention schedule, ensuring proper security, and access by both the staff and public.
May compile statistics, expenditures and related data to assist in the preparation of the department
annual budget; monitors department budget expenditures.
Answers department telephones, takes messages, comments and complaints and