OMB No. 1115-0136
INSTRUCTIONS
Anti-Discrimination Notice. It is illegal to discriminate against any individual (other than an alien not authorized to work in the
U.S.) in hiring, discharging, or recruiting or referring for a fee because of that individual's national origin or citizenship status. It is
illegal to discriminate against work eligible individuals. Employers CANNOT specify which document(s) they will accept from an
employee. The refusal to hire an individual because of a future expiration date may also constitute illegal discrimination.
EMPLOYERS MUST RETAIN COMPLETED FORM I-9
Section 1 - Employee.
If an employee is rehired within three (3) years of the
date this form was originally completed and the
employee's work authorization has expired or if a
current employee's work authorization is about to
expire (reverification), complete Block B and:
All employees, citizens and
noncitizens, hired after November 6, 1986, must complete
Section 1 of this form at the time of hire, which is the actual
beginning of employment. The employer is responsible for
ensuring that Section 1 is timely and properly completed.
examine any document that reflects that the
employee is authorized to work in the U.S. (see
List A or C),
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Preparer/Translator Certification. The Preparer/Translator
Certification must be completed if Section 1 is prepared by a
person other than the employee. A preparer/translator may be
used only when the employee is unable to complete Section 1
on his/her own. However, the employee must still sign Section
1.
record the document title, document number
and expiration date (if any) in Block C, and
complete the signature block.
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Photocopying and Retaining Form I-9. A blank I-9 may be
reproduced, provided both sides are copied. The Instructions
must be available to all employees completing this form.
Employers must retain completed I-9s for three (3) years after
the date of hire or one (1) year after the date employment ends,
whichever is later.
Section 2 - Em