ELECTRONIC VERIFICATION
OF
SOCIAL SECURITY NUMBERS
FOR FORM W-2 REPORTING
Mark Ruley
410-965-0371
Mark.Ruley@SSA.Gov
The Most Misused Social
Security Number of All
Time ?
078-05-1120
Trivia
Mrs. Hilda Schrader Whitcher
Social Security Card Enhancements
Date of Issuance
(Started in April 2007)
Last Name on Second Line
(Starting in September 2007)
New Card Security Features
(Starting in October 2007)
Blue/Aqua Split
Fountain Background
Gold to Green Color
Shifting Ink 4 Pint Text Border
Today’s Agenda
Electronic Verification of SSNs for Form W-2 Reporting
Who – Employers or payroll processors
What – Electronic Verification of SSNs using
the Social Security Number Verification
Service
(SSNVS)
When – After hiring
Where – Business Services Online
Why – Accurate Wage Reporting
How – Easy!
Verification Methods
Employee Verification Service (EVS)
• Phone in - up to 5 names and SSNs
• Paper listings - up to 50
• Tapes and diskettes – 50 to 250,000
(Discontinued after October 1, 2007)
Dept. of Homeland Security Basic Pilot (Employee
Eligibility Verification Program)
• DHS led effort between DHS and SSA
• Name and SSN verification with work authorization
• New hires only
• Pending legislation – stay tuned!
Social Security Number Verification Service (SSNVS)
What is SSNVS?
Allows employers to verify the name and
SSN of a hired employee with Social
Security (SSA) over the Internet
Cannot be used for tax filing purposes
Only tells you if name & Social Security
number match SSA’s records – not identity
6 possible “No-Match Codes” returned.
Provides an indicator if Social Security
number belongs to a deceased person
Two Methods for using SSNVS
Direct keying onto SSA’s website
• Key up to 10 names/SSNs with
immediate results
• Can key multiple screens
Upload file
• Can upload up to 250,000 SSNs per
file
• Next business day results
Business Services Online
Register for a User ID (PIN) and
password
File W-2s
• Upload Wage File
• W-2 Online
• W-2C Online
Notices via e-mail
Ackno