CM/ECF Court DRAFT Notice of Appearance - Page 1 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 1 Figure 2 Notice of Appearance and Request for Notice This process consists of two (2) major parts: Filing the Notice of Appearance and Request for Notice, and Adding the Creditor(s) to the Creditor Database. Each part will be accomplished using a separate menu item. This module will also explain how to query for creditors that were added to a bankruptcy case. Filing the Notice of Appearance and Request for Notice: STEP 1 Click the Bankruptcy hyperlink on the CM/ECF Main Menu. (See Figure 1.) STEP 2 The BANKRUPTCY EVENTS screen is displayed. (See Figure 2.) — Click on the Notice hyperlink. CM/ECF Court DRAFT Notice of Appearance - Page 2 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 3 Figure 4 STEP 3 The CASE NUMBER screen is displayed. (See Figure 3.) NOTE: If you have already accessed a case in this session, the number of the last case accessed will be displayed. Accept this number if it is the correct case for this application, or enter the correct case number (YY-NNNNN), to include the hyphen. — Click on the [Next] button to continue. STEP 4 The EVENT SELECTION screen is displayed (See Figure 4.) — Scroll to display the Notice of Appearance and Request for Notice event. NOTE: Typing the letter “n” will display the first event starting with that letter. — Click to highlight, then click on the [Next] button to continue. CM/ECF Court DRAFT Notice of Appearance - Page 3 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 5 Figure 6a Figure 6b STEP 5 The CASE VERIFICATION screen is displayed. If this is the correct case, click on the [Next] button to continue. (See Figure 5.) STEP 6 The ATTORNEY SELECTION screen is displayed. In this example, Benjamin Matlock is representing American Express. Both the attorney and creditor must be added to the case. (See Figure 6a.) — The ATTORNEY SEARCH screen appears. Enter the attorney’s name in the Last name field and click on the [Search] button to continue. (See Figure 6b.) CM/ECF Court DRAFT Notice of Appearance - Page 4 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 6c Figure 6d — Click/Select the attorney and then click on the [Select name from list] button to continue. (See Figure 6c.) NOTE: Your search may find more than one person having the same name as shown in Figure 6c. Clicking on each of the names will display a window with the person’s address information for verification. If none of the addresses are correct for your attorney, you can either 1.) modify the address (for this case only) on the following ATTORNEY INFORMATION screen, or 2.) click on the [Create new attorney] button to add a new person record with this address to the court’s attorney roll. Follow local guidelines. — Verify the attorney’s name and address from the ATTORNEY INFORMATION screen, and click on the [Add attorney] button to continue. (See Figure 6d.) NOTE: Any address changes that are made will affect only the attorney’s information on this case, not the attorney’s Person record. CM/ECF Court DRAFT Notice of Appearance - Page 5 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 6e Figure 7a — The filing attorney can now be selected from the ATTORNEY SELECTION screen. Click on the [Next] button to continue. (See Figure 6e.) STEP 7 The PARTY SELECTION screen is displayed. (See Figure 7a.) — Click on the [Add/Create New Party] hyperlink to add the creditor. — Enter the creditor’s name in the Last/Business name field of the PARTY SEARCH screen and click on the [Search] button to continue. (See Figure 7b.) CM/ECF Court DRAFT Notice of Appearance - Page 6 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 7b Figure 7c — If the creditor was found, click on the [Select name from list] button on the PARTY SEARCH RESULTS screen to continue. (See Figure 7c.) NOTE: Your name search may find more than one record having the same name as shown in Figure 7c. Clicking on each of the names will display a window showing the party’s address information for verification. If none of the addresses are correct for this party, you can either 1.) modify the address (for this case only) on the following PARTY INFORMATION screen, or 2.) click on the [Create new party] button to add a new person record with this address. NOTE: If the search was unsuccessful, click on the [Back] button on the Navigation Tool bar and perform another name search, or click on the [Create new party] button to add the new party. CM/ECF Court DRAFT Notice of Appearance - Page 7 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 7d Figure 7e — Remove all of the creditor’s address information (if any) that was defaulted from the search. Make sure the role type is Creditor, and click [Submit] to continue. (See Figure 7d.) — Select American Express as the filer and click on the [Next] button to continue. (See Figure 7e.) — Create the Attorney/Party association by clicking in the check-box provided on the ATTORNEY/PARTY ASSOCIATION screen. (See Figure 7f.) CM/ECF Court DRAFT Notice of Appearance - Page 8 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 7f Figure 8a Figure 8b STEP 8 The PDF DOCUMENT screen is displayed. (See Figure 8a.) — If you have no PDF document to associate with this filing, click on the [Next] button to continue. — If you do not enter a PDF document, a warning message box displays (See Figure 8b.). This is information presented only as a reminder. — Click on the [OK] button to continue. CM/ECF Court DRAFT Notice of Appearance - Page 9 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 8c Figure 9a — The option to assign a document number to this entry may then be presented (See Figure 8c.) Select the appropriate radio button. — Click on the [Next] button to continue. — Skip to STEP 10 if there is no PDF document to associate with this notice. STEP 9 If there is a PDF document associated with this entry, follow these steps: — Click on the [Browse] button, then navigate to the directory where the appropriate PDF file is located and select it with your mouse. — To make certain you are about to associate the correct PDF file for this entry, right-click on the filename with your mouse and select Open. (See Figure 9a.) CM/ECF Court DRAFT Notice of Appearance - Page 10 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 9b Figure 9c — This will launch the Adobe Acrobat Reader to display the contents of the PDF document. Verify that the document is correct. — Close or minimize the Adobe application after verifying the correct file and click Open on the File Upload dialogue box. (See Figure 9b.) — Accept the default setting of No to the Attachments to Document prompt. Attachments will be covered in another module. — Click on the [Next] button to continue. — A message may be displayed instructing you to add the creditor using the Creditor Maintenance menu item (See Figure 9c.). This process will be discussed in Step 13. — Click on the [Next] button to continue. CM/ECF Court DRAFT Notice of Appearance - Page 11 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 10 STEP 10 The FINAL TEXT EDITING screen will then be displayed. (See Figure 10.) NOTE: To abort or restart the transaction at any time up until the final docket text screen, click the Bankruptcy hyperlink on the Menu Bar. — If the text is correct, click on the [Next] button to continue. CAUTION: This is your last chance to change anything before the final submission! CM/ECF Court DRAFT Notice of Appearance - Page 12 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 25 STEP 11 The NOTICE OF ELECTRONIC FILING screen will be displayed. (See Figure 11a.) — Clicking on the case number hyperlink on the Notice of Electronic Filing will present the docket report for this case. — Clicking on the document number hyperlink will display the PDF image of the document just filed. — To save a copy of this electronic receipt, click [File] on the browser menu bar and select Save Frame As, or click the browser [Print] icon to print a copy of this electronic receipt. Figure 11a CM/ECF Court DRAFT Notice of Appearance - Page 13 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 11b NOTE: This event automatically sets the Notice of Appearance flag as a portion of the Docket Sheet illustrates below: (See Figure 11b.) CM/ECF Court DRAFT Notice of Appearance - Page 14 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 12 Figure 13 Adding the Creditor(s) to the Creditor Database: The list of creditors provided by the debtor at the time the petition is filed resides in a different database from the creditors and other parties to the case. To make sure this new creditor is included in all future noticing, they must be added through this separate process. STEP 12 Click the Bankruptcy hyperlink on the CM/ECF Main Menu. (See Figure 12.) STEP 13 The BANKRUPTCY EVENTS screen is displayed. (See Figure 13.) — Click on the Creditor Maintenance... hyperlink. CM/ECF Court DRAFT Notice of Appearance - Page 15 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 14 Figure 15 Figure 16a STEP 14 Click on the Enter individual creditors hyperlink on the CREDITOR MAINTENANCE screen. (See Figure 14.) STEP 15 The CREDITOR PROCESSING screen is displayed. (See Figure 15.) NOTE: If you have already accessed a case in this session, the number of the last case accessed will be displayed. Accept this number if it is the correct case for this application, or enter the correct case number (YY- NNNNN), to include the hyphen. — Click on the [Next] button after entering the case number. STEP 16 The ADD CREDITOR(s) screen will appear. (See Figure 16a.) CM/ECF Court DRAFT Notice of Appearance - Page 16 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 16b — Enter the name of the creditor in the Name field. — Enter the information of the attorney representing the creditor in the Address fields. Follow local guidelines. NOTE: Include “c/o” before the attorney’s name since he/she will be the one notified. — If your court wants a separate “Appearance List”, use the drop-down list in the Type field and select Notice of Appearance as the type of creditor, otherwise accept the creditor type default (Creditor). — Leave the radio button default of No for the Creditor Committee. — Click on the Last Entry radio button since this is the only creditor that will be added. — Click [Next] to continue. A screen will appear informing you of the number of creditors about to be added. (See Figure 16b.) — If the number of creditors is correct, click on the [Submit] button to continue. The CREDITORS RECEIPT screen will appear displaying the case number and the number of creditors that were added to the Creditor Database. (See Figure 16c.) CM/ECF Court DRAFT Notice of Appearance - Page 17 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 16c CM/ECF Court DRAFT Notice of Appearance - Page 18 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 17 Figure 18 Query a Creditor: STEP 17 Click the Query hyperlink on the CM/ECF Main Menu. (See Figure 17.) STEP 18 The QUERY screen is displayed. (See Figure 18.) NOTE: If you have already accessed a case in this session, the number of the last case accessed will be displayed. Accept this number if it is the correct case for this application, or enter the correct case number (YY-NNNNN), to include the hyphen. — Click on the [Run Query] button to continue. CM/ECF Court DRAFT Notice of Appearance - Page 19 Technology Training and Support Division/OIT/AO October 30, 2001 Figure 19 Figure 20 STEP 19 Choose Creditors... as the Query Type. (See Figure 19.) STEP 20 The CREDITOR SELECTION screen is displayed. (See Figure 20.) NOTE: Clicking on the “blank” selection in the window will query for all types of creditors. — Accept the default of “blank” (all creditors) and click on the [Run Query] button to continue. CM/ECF Court DRAFT Notice of Appearance - Page 20 Technology Training and Support Division/OIT/AO October 30, 2001 STEP 21 The CREDITORS QUERY RESULTS screen lists all the creditors on the case having the type that was selected on the previous screen. Case summary information is also available. (See Figure 21.) STEP 22 To produce a creditor list by type, select one (or more using the Ctrl key) of the creditor types from the list. (See Figure 22a.) The list below displays all creditors of the type selected on the previous screen. (See Figure 22b.) Figure 21 Figure 22a Figure 22b CM/ECF Court DRAFT Notice of Appearance - Page 21 Technology Training and Support Division/OIT/AO October 30, 2001 NOTE: When filing a claim, one must first search this creditor database for the claimant. That search is type specific, unlike the creditor search in Query. Users may need to make more than one search before finding the creditor. Creditor lists can also be found under: Utilities – Mailings – Creditor Mailing Matrix