Graham Jones
Internet Psychologist
How to set up an
email system
© Graham Jones 2009
Page 2
www.grahamjones.co.uk
How to set up an email system
Email is essential these days; without it where would your business be? You
only need to lose an email connection for an hour or two to realise how I
mportant it has become.
Email is the foundation stone of many businesses. Even if you use
Twitter, Facebook and Ecademy, you still need email for much of what you
do. And for most businesses email marketing is more valuable than web
marketing. More profit is made from email marketing than from sales directly
from a web site. As a result, email is immensely valuable in its own right, as
well as being a tremendous way of increasing efficiency in the workplace.
If your email system died or collapsed in any way, it could seriously
threaten your business. This document provides a way of setting up a small
business email system so that you can avoid disaster.
STEP ONE
The first thing to do is to find a domain name for your email that is available
in two “extensions” - such as .com and .co.uk, or .com and .net. It doesn’t
matter what the domain names are - you won’t be using them publicly. Then
register each domain name with separate registrars. For example, lets say
you want “myemail.com” and “myemail.co.uk”. Register the .com version
with an American supplier, such as GoDaddy and register the .co.uk version
with a British supplier of domain names, such as DomainMonster.
STEP TWO
Once your domain names are registered, set up one as your “main” account
with a specific email address. For example, you may choose to have your
main email address as “myemail@myemail.co.uk”. Set up that email inbox at
the registrar company where you bought the domain name. Take note of the
server information, which will include the following:
Username
Password
POP3 Server
IMAP Server
SMTP Server
SMTP Authorization
STEP THREE
Go to your existing hosting companies for your web sites where you have
email addresses already in place. Re-set eac