EBH (July 2004)
HINDS COUNTY SCHOOL FACILITY RENTAL
I.
PURPOSE
To establish reasonable regulations for the short-term use of certain school facilities for
school related activities and by the community and to authorize the superintendent or
his/her designee to approve the use of certain school facilities only under the terms and
conditions stated herein.
II.
IMPORTANT NOTICE TO PROSPECTIVE FACILITY USERS, INCLUDING
SCHOOL-RELATED USERS
A general liability insurance policy, which insures the Hinds County School District
against loss due to bodily injury and personal injury in the minimum amount of $500,000
per occurrence, and against property damage and loss of property use in the minimum
amount of $100,000 per occurrence, shall be in effect during the full term of use of any
facility. There shall be no exception other than most school related and public uses
identified herein.
Coverage shall be evidenced by a valid written Certificate of Insurance from an insurance
company licensed to do business in Mississippi by the State Insurance Commissioner
which names the Board of Education of the Hinds County School District as insured or
additionally insured during the term of your use of the facility. Said Certificate must
state policy limits, types of coverage, date(s) of coverage and signature(s). No set-up,
rehearsal or event shall commence unless and until the superintendent or his designee
receives proof of coverage, even if rental fees have been paid. Securing the required
insurance coverage shall be the responsibility of the individual renting the facility at his
sole cost and expense.
Any person or group who uses district facilities for other than school-sponsored activities
must pay the fee indicated in the board policy. The superintendent may, at his/her
discretion, grant special permission for use of facilities when the activity directly benefits
students and is sponsored by a non-profit organization. Other uses of district facilities
that may be exempt from