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Job Description Please complete this form and (where appropriate) obtain the job holder’s signature before returning to HR. Job Title: DTP Specialist Division: Operations Department: Publishing and Logistics Unit Section: Qualifications Editing and Design Team Band: 3 Salary: £22,000 to 25,000 per annum Reporting to: Dee Evans Location: 3rd floor, One90 High Holborn Job Description Provides detailed information about the overall purpose of the role, key responsibilities, key challenges, the working pattern, etc in order to set clear expectations regarding the role and required performance standards. Purpose of role: Describe the overall objective of the role and how it fits into Edexcel’s objectives We are committed to producing high-quality, user-friendly qualification materials. This role is key in helping us meet this commitment. The overall objective of the role is to prepare for publication a variety of qualification materials professionally, accurately, efficiently and on time. The role requires teamwork and liaison with colleagues across the company. Key Accountabilities: Outline main areas of responsibility 1) Quality To be familiar with, and operate within, Edexcel’s Quality Management System and PLU and Qualifications Development processes; maintaining positive, effective practices to maximise accuracy, economy and efficiency. Ensuring that documents meet the correct formats and house style. Checking documents for errors in terminology and consistency and ensuring that spellchecker is used for all documents. Working with the QED Manager on developing quality criteria and processes for the publication of Edexcel products. 2) Software Using software packages such as Microsoft, CS2/3 and Adobe. Taking responsibility for updating own skills and keeping keep up to date with developments in publishing software. Passing on, as required, knowledge of software packages and document production to colleagues. 3) Creativity Producing qualification materials efficiently and effectively to the required style and template using skills, knowledge, initiative and judgement. Accommodating changing demands in publication design and contributing to decisions about style, templates and other design features. Co-ordinating software programs, for example designing graphics using Illustrator and incorporating them into Word-based documents. Adapting and manipulating images. Producing CD ROMs of Edexcel materials using various programs, for example Dreamweaver, CSS. 4) Database and file management To manage electronic files in terms of housekeeping, archiving, and backing up. Updating the record and tracking database. 5) Time management Liaising with the QED Manager in managing and prioritising workload in order to meet PLU, Qualifications and Accreditation, business and regulator deadlines. Being flexible in order to meet tight deadlines and changing priorities. Working accurately under pressure. 6) Administration Using the QED Access database to log and track documents. Contributing to management information reports. Taking notes at team meetings. 7) Customer service Providing a friendly, customer-focused service. ‘Can do’ attitude. Giving help, advice and guidance on DTP and typesetting and other relevant publishing issues to colleagues across the company. Liaising with colleagues across the company. 8) Training and development Taking responsibility for keeping up to date with relevant IT developments and updating skills and knowledge as appropriate. Attending appropriate PLU and cross-company events, seminars etc in order to keep up to date with changes and developments in products and policies. Contributing to induction programmes for new staff. Sharing knowledge and skills with colleagues. Background Information: eg structure/size of the department; whether the team is new or fully established; number of direct reports; impact of new technology or other internal business factors; external factors, eg government policy decisions etc. The QED team is part of the Publishing and Logistics Unit in the Operations Division. The team has four DTP Specialists, an Onscreen Designer and an Editing Coordinator. They report to the QED Manager. The team’s core work is qualification and associated support materials for Qualifications Development. It also works on ‘non-core’ materials such as handbooks, leaflets, posters, onscreen tests and exams for departments across the business. PLU has two design teams working on different core deliverables. PLU has around 40 members of staff grouped into four teams. Key Challenges: eg managing during a period of rapid change; influencing senior management; transitioning from teaching into a commercial business environment; working to tight deadlines etc. Ensuring that all documents are produced to publishing standard. Working accurately under pressure to tight deadlines. Managing workload to meet tight and business-critical deadlines. Flexibility in carrying out tasks to meet changing priorities. Dealing with customers in a friendly and professional manner and developing positive and constructive working relationships with colleagues. Being innovative in terms of updating and improving the team’s working procedures. Helping to implement new technology. Working Pattern: Provide details of the working hours/pattern for the role. Consider whether flexible working may apply to the role – eg annualised hours, working from home, compressed working week, etc. A five-day week of 37.5 hours. Start and finish times to be agreed with line manager. Flexible working is required when there are heavy workloads and tight deadlines to meet. Additional Information: Provide any further information relevant to the role. The role requires the postholder to be able to work well as part of a team and individually. Where relevant, please obtain the job holder’s signature to indicate their agreement with this job description: Job Holder Name: Job Holder Signature: Date: Person Specification Person Specification: Outlines the criteria required by the successful candidate. These criteria must be used as the basis for shortlisting candidates for interview, and the same criteria are to be used at each stage of the selection process. Please note: You need to be able to objectively justify all the criteria/requirements you set for a role - make sure you only ask for attributes / qualifications / length of service requirements which are strictly necessary to successfully perform the role. This is to ensure that the criteria set for the role do not have the effect of disproportionately excluding certain groups of people (e.g. women, older workers, disabled people, etc.). Competencies - Skills, abilities, and knowledge: Edexcel Core Competencies - Please select the relevant competency level for the role: Managing Self Managing Others Managing the Business Providing a Customer Focused Service 4 Being Commercial in our Approach to Work 4 Delivering Goals in a Changing Environment 4 Influencing Others to Make Things Happen 4 Maximising the Performance and Potential of Self and Others 4 Additional Competencies (skills, abilities and knowledge) required to perform the role: • Keyboard skills. • Proficiency in MS Office (especially Word) and Adobe Creative Suite 2/3. • The ability to work to tight deadlines without compromising on quality. • Problem-solving skills. • An eye for detail. • Knowledge of producing publications for electronic and hard copy output. • Takes responsibility for own work. • Remains calm under pressure. Previous Work Experience: Essential: Desirable: Experience of working in a publishing environment, producing documents for print and for electronic publication. Used to working to tight and changing deadlines. Experience of onscreen design/development. Experience of working in a printing environment. IT Literacy: Provide details of computer packages and level of ability required (basic/intermediate/advanced) Microsoft Word — advanced Outlook — basic/intermediate Access — basic Excel — basic PowerPoint — basic Adobe Creative Suite 2/3 InDesign — advanced Illustrator — intermediate Photoshop — intermediate Acrobat — intermediate GoLive — basic Macromedia Dreamweaver — intermediate Flash — basic/intermediate Other HTML — desirable XML — desirable Actionscript — desirable Personal Style and Behaviour: eg engages with Edexcel’s values, flexibility, management style, etc. • Strong interpersonal skills with the confidence to deal with people at all levels. • Flexible in their approach. • Enthusiasm for personal development and learning new skills. • Able to work effectively as part of a team and individually. • Takes responsibility for own work • Remains calm under pressure.
