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Document Preview – This is only a portion of the entire, customizable document. KEEP IN DISASTER RECOVERY PLAN and a copy off-site Disaster Recovery and Business Continuity Plan For Name of Company Name _________________________________ Location of __________ _________________________________ Date Plan Operational _____________ _________________________________ This is a live document and should be regularly updated. Ensure that you hold the most up to date copy. Update ANNUALLY as a MINIMUM The document also contains SENSITIVE information and should be treated as such. All outdated copies should be destroyed by shredding Emergency Contact Details For Name of Company and Full Address ________________________________________________ __ IMPORTANT: EACH TIME A CHANGE IS MADE TO THIS PAGE enter the new date and send a copy to the Police. Complete all applicable items: Security Company (holding a list of Keyholders for this site) Name _____________________ Telephone ___________________________ Intruder Alarm Company Name ________________________________________ Telephone ___________________________ Main Keyholder Name _______________________________________________ Telephone __________________________ Mobile Phone ____________________ Second Keyholder Name ______________________________________________ Telephone __________________________ Mobile Phone ____________________ Third Keyholder Name _______________________________________________ Telephone __________________________ Mobile Phone ____________________ CCTV Service Name _________________________________________________ Telephone ___________________________ Responsibilities • Overall responsibility for the Production of (and Training and Exercising relating to) this Plan belongs to: • (name and position)_____________________________________________ Day to day maintenance of the plan is delegated to the Plan Administrator: (name and position)_____________________________________________ • The Plan Administrator will maintain the Disaster Recovery Plan which shall include: o A copy of this Plan o Building and Site plan(s) o Floor plan(s) o Log sheets o Pocket notebooks o Personnel Details o Purchase Orders o Spare Cheque Book (rotated from stock) o Stationery relevant to your business o Latest cash flow statement (updated monthly) o Copies of Legal Documents o Location of Backup copies of vital computer and paper records o Emergency Co-ordinator’s Tabard o Sign notifying alternate site location evacuated to o Clipboard, string, tape, pens, torch + fresh batteries, etc. o Location of petty cash for phones, transport, etc The Disaster Recovery Plan will be located OFF-SITE at___________________________ (this location should be at least one mile from Site) All Emergency Response Team members must be fully acquainted with their Action Checklists and must inform the Plan Administrator of any data or procedural changes to be incorporated in the plan when changes or new issues arise. Plan Revision Date - The Plan will be updated as and when required; the revision date will be appended in the upper right hand corner of the pages. A new Back up Disk for the Plan will be produced upon each amendment and revised pages issued to holders of the plan when updated. Plan filenames should change with each amendment to ensure previous copies are retained for legal purposes. Example filename: 23 May 2003 BC Plan.doc - or similar. A back up disk for the plan will be stored in the following location: _______________________________________ This should include a disk for the Disaster Recovery Plan and senior management should keep a copy at their home address. Premises Enter a description of each premises covered on this site Address __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Telephone Number ______________________________ Facsimile (FAX) ______________________________ E-Mail ______________________________ Telex ______________________________ VAT Registration Number ________________________ Type of buildings/Acreage of site ______________________________________ Construction ________________________________________________________ Number of Floors/Floor Areas ______________________________________ Entrances and Approaches ____________________________________________ Number of Offices __________________________________________________ Number of factory units ____________________________________________ On-Site Location of building and site plans _________________________________ Off-Site Location of building and site plans ________________________________ On-Site Location of Legal Documents relating to site and buildings ____________________________________________________________________ Off-Site Location of Legal Documents relating to site and buildings ____________________________________________________________________ Communications Equipment Details – Mobile phones, Radio, Walkie-Talkie, etc ____________________________________________________________________ ____________________________________________________________________ Do all Emergency Response Team Members’ Mobiles have vital numbers in memory? Yes____ No ____ Hazards associated with the premises Enter any hazards which, as a result of loss of or damage to them, may increase the effects of any catastrophe (weather, flood, explosion, etc) Examples: (include quantities, where appropriate) Electricity supplies ___________________________________________ Gas or Fuel Supplies ___________________________________________ Water supplies _________________________________________________ Chemicals in store or in use _____________________________________ Toxic substances ___________________________________________ Flammable substances___________________________________________ Explosive Substances ___________________________________________ Compressed gases ___________________________________________ _________________ ___________________________________________ _________________ ___________________________________________ List Type and Where Stored Also list the known effects of these substances (if not obvious) Isolation Valves/Points Locations Gas Electric Water Sprinkler System Oil Other (Fuel Tanks etc) Aim The aim of this Emergency and Disaster Recovery and Business Continuity Plan is to mitigate the effects of any catastrophe that might occur within or adjacent to the premises, which could disrupt the core activities of the Company Name to such an extent that it may cause loss of production, profit, or require the relocation of the business. Objectives • to save life • to prevent escalation of the incident • to safeguard the environment • to protect property • to enable a timely and orderly recovery of the business Purpose To provide business owners and managers with a simple yet comprehensive Plan to assist in emergency response planning, to facilitate early recovery, and to ensure the continuity of their business should disaster strike. Method • Provide clearly defined courses of action • Provide a place for the recording of resources • Identify Emergency Response Team’ personnel, resources and functions • Identify critical systems and functions and define alternative procedures • Identify additional short term resources required for supporting partial operation • Provide a guide for actions which will ensure minimal disruption • Identify those who must be notified and kept informed of the incident • Document the location of data (electronic and paper) in off-site storage • Enable sufficient flexibility to cater for losses of varying scale Activation This Plan will be activated by the most senior manager on site when any incident occurs which necessitates evacuation and involves the use of outside agencies other than the Emergency Services. Activation of this Plan may be in conjunction with the activation of the relevant Town Center Response Plan held by the Emergency Planning Service. It is vital to ensure that copies of this Plan are kept OFF-SITE because a simple situation can rapidly escalate to require Plan activation Risk Assessment A comprehensive written Risk Assessment is a legal requirement for all businesses with five or more employees and all employees must be aware of it. Smaller businesses must have undertaken a Risk Assessment that all employees are aware of. Management Support The management of this Company takes the principles of Business Continuity seriously. Any disaster not only causes disruption to the functioning of the company but also might affect employee’s continuation of employment. It is therefore to the benefit of all concerned in the Company to be aware of the implications that a disaster may have and to assist in making this Plan work, through consultation, cooperation, training, and exercising. (Signed by all management) __________________________________________________ __________________________________________________ __________________________________________________ Structure of Emergency Response Team Smaller firms may need to combine roles Role Name Alternate Emergency Coordinator ____________________________________________ Evacuation Manager __________________________________________________ Building Manager __________________________________________________ Security Manager __________________________________________________ IT/Comms Manager __________________________________________________ Salvage Coordinator __________________________________________________ Records and Personnel Manager __________________________________________________ Relocation Manager __________________________________________________ (Others as required) ………………………………………………………………………………………… ……………………………………………………………………………………………… …………………………………………………………………………………… Emergency Response Team Name Title Office Home Mobile …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… …………………………………………………………………………………… Complete list of Staff Communications Equipment requiring diversion to new/alternative accommodation Name Department Telephone Fax E-mail Name Department Telephone Fax E-mail Name Department Telephone Fax E-mail Name Department Telephone Fax E-mail Name Department Telephone Fax E-mail Contacts WHEN COMPLETED copy and attach to each Action Checklist Address/Tele Contact Name Police 999 Fire 999 Local Authority 01384 812040 ( ask to page Emergency Planning) Hospital Insurance Company/Loss Adjuster Gas Company Electricity Provider Water Company Building Surveyor Salvage Specialists Business Continuity Provider Disaster Recovery Provider Communications Supplier Security IT/Computer Supplier Telephone Company Boarding Up/glazier Company Roofing company Locksmith Scaffolding Company Intruder Alarm Company Fire Alarm Company Electrical Contractor Salvage Specialists Specialist in document recovery Furniture Supplier
