Cancellation of Rents- May 6

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Hillsboro...
Civic & Government
Presentation Documents
Agenda Item Cover Sheet 
Agenda Item No. A-35
Meeting Date 5/6/2020
 Consent Section
 Regular Section
 Public Hearing
Subject: Approve the cancellation of the collection of rents and occupancy fees for our tenants and 
not-for-profit partners that have relocated from or ceased operations in county-owned 
buildings due to COVID-19 
Department Name:
Facilities Management, Sustainability and P3
Contact Person:
Brenda Vallecilla
Contact Phone:
307-1002
Sign-Off Approvals:
Thomas Fass
4/30/2020
John Muller
4/30/2020
Assistant County Administrator
Date
Department Director
Date
Kevin Brickey
4/30/2020
Susan Fernandez
4/30/2020
Management and Budget – 
Approved as to Financial Impact Accuracy
Date
County Attorney – 
Approved as to Legal Sufficiency
Date
Gregory Horwedel
4/30/2020
Deputy County Administrator
Date
Staff's Recommended Board Motion:
Approve the cancellation of the collection of rents and occupancy fees from our tenants and not-for-
profit partners that have relocated from or ceased operations in County-owned buildings due to COVID-
19 beginning March 17, 2020 and ending on the last day of the month following one full month of 
reopening.  Rents and occupancy fees would then become due on the 1st of the month following a full 
month of operation by the retail or not for profit partner.  This would allow tenants and not-for-profit 
partners an opportunity to run their operation and attempt to re-establish their financial positions. The 
financial impact to the County is approximately $15,000 per month in lost revenue from cancellation of 
rents and occupancy fees from tenants and not-for-profit partners for each month of the closure. 
Financial Impact Statement:
The financial impact to the County is approximately $15,000 per month in lost revenue from cancellation
of rents and occupancy fees from tenants and not for profit partners for each month of the closure.
Background:
At the direction of the Hillsborough County Administrator County non-essential facilities were 
temporarily closed on March 17, 2020.  In addition, on March 23rd, other County facilities ceased normal
operations and most were closed.  A notice to all tenants was sent out on March 27th that requested they 
indicate if their office was closing or remaining open to provide essential services. Most non-profit 
agencies vacated the county spaces.  Others operated on a very limited basis to provide essential services.
While these closures were in the public's best interest, both retail businesses and non-profit agencies alike
continue to suffer economic hardship due to Covid-19 related closures.  County staff recommends the 
cancellation of rents and occupancy fees from tenants and not for profit partners beginning March 17, 
2020 and ending the last day of the month following one full month of operations.
List Attachments:  List of Not for Profits and Tenants Rent