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Agenda Item Cover Sheet Agenda Item No. A-35 Meeting Date 5/6/2020 Consent Section Regular Section Public Hearing Subject: Approve the cancellation of the collection of rents and occupancy fees for our tenants and not-for-profit partners that have relocated from or ceased operations in county-owned buildings due to COVID-19 Department Name: Facilities Management, Sustainability and P3 Contact Person: Brenda Vallecilla Contact Phone: 307-1002 Sign-Off Approvals: Thomas Fass 4/30/2020 John Muller 4/30/2020 Assistant County Administrator Date Department Director Date Kevin Brickey 4/30/2020 Susan Fernandez 4/30/2020 Management and Budget – Approved as to Financial Impact Accuracy Date County Attorney – Approved as to Legal Sufficiency Date Gregory Horwedel 4/30/2020 Deputy County Administrator Date Staff's Recommended Board Motion: Approve the cancellation of the collection of rents and occupancy fees from our tenants and not-for- profit partners that have relocated from or ceased operations in County-owned buildings due to COVID- 19 beginning March 17, 2020 and ending on the last day of the month following one full month of reopening. Rents and occupancy fees would then become due on the 1st of the month following a full month of operation by the retail or not for profit partner. This would allow tenants and not-for-profit partners an opportunity to run their operation and attempt to re-establish their financial positions. The financial impact to the County is approximately $15,000 per month in lost revenue from cancellation of rents and occupancy fees from tenants and not-for-profit partners for each month of the closure. Financial Impact Statement: The financial impact to the County is approximately $15,000 per month in lost revenue from cancellation of rents and occupancy fees from tenants and not for profit partners for each month of the closure. Background: At the direction of the Hillsborough County Administrator County non-essential facilities were temporarily closed on March 17, 2020. In addition, on March 23rd, other County facilities ceased normal operations and most were closed. A notice to all tenants was sent out on March 27th that requested they indicate if their office was closing or remaining open to provide essential services. Most non-profit agencies vacated the county spaces. Others operated on a very limited basis to provide essential services. While these closures were in the public's best interest, both retail businesses and non-profit agencies alike continue to suffer economic hardship due to Covid-19 related closures. County staff recommends the cancellation of rents and occupancy fees from tenants and not for profit partners beginning March 17, 2020 and ending the last day of the month following one full month of operations. List Attachments: List of Not for Profits and Tenants Rent