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Board Meeting Minutes
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Driftwood Sands Condominium Association, Inc. Board of Directors Meeting Minutes August 16, 2019 1. Call of Order/Roll Call Vice President Jack Berlin called the meeting to order at 3:25 p.m. in the Meeting Room of the Driftwood Sands Condominium Association, Inc., located at 2618 Gulf Boulevard, Indian Rocks Beach, Florida. Board members in attendance: Jack Berlin, Jill Rommel, Jeff Tomes and Rod Breton by phone. Other attendees: Bruce Kula (405) Trudy Rash and Jeff Corral (409), Lori and Dave Johnson (501), Carl Goldman (305), Robert Pergolizzi (503). 2. Establish Quorum With Four Board members present quorum was established and Denise Fischer of Re- source Property Management attested that notice for this meeting was posted on the condominium premises by order of the Board, in compliance with Florida statutes. 3. Approval of Minutes for the Previous Board Meeting The minutes of the Board Meeting of June 7, 2019 were approved unanimously, a mo- tion by Jack, seconded by Rod, carried, 4 - 0. 4. Officer Reports The Board asks owners to use the web site as a source of updates and information. Denise reported that in reviewing financials over the summer the Association is in good shape with no delinquencies and that we will be under budget for the financial year. 5. Committee Reports A. Social - nothing to report B. Landscaping - nothing to report C. Website - Jack continues to work with Resource Property Management so that by the end of the year owners will have the ability to pay fees online. 6. Unfinished Business A. Maintenance Issues The gas grills cannot be used for another 2 weeks. Clearwater Gas has turned off the gas while they are being repaired. Work on the elevators and generator is finished. The Board approved applications from (309) and (508) for new flooring. Bruce Kula (405) brought to the attention of the Board a problem with the use of codes by owners for entry into the front lobby. Also, the latch on the front door needs some adjustment. With the new contract on August 27 with Spectrum these issues will be addressed. The only entities that should have code entry to our building are Ama- zon, FedX and UPS. Jack moved to eliminate all codes except vendor codes. Jeff seconded; Board approved, unanimous. B. Dog Walk Palm Trees A bid for the trimming of 23 sabal palms and removal of the dead palm in the dog walk area was presented from a professional tree service. Jack motioned to accept, Jill seconded, and Board approved, unanimous. C. Towing Contract/New Parking Rules Denise informed the Board that we do have a valid contract for towing cars that are parked illegally on our property with Leverocks Towing and Transport, Inc. of St. Pe- tersburg, Florida. Each owner’s assigned parking spots are their legal property and in- dividual owners are authorized to call Leverocks Towing if someone is parked illegally in their spot. Only members of the Board are authorized to call Leverocks Towing if an unauthorized person is parked in our “Permit Only” spots or other illegal spots on our property. It is the desire of the Board to tow cars as a last resort after attempts to con- tact and/or warn the owners of those cars. New signs, “Parking by Permit Only” and “No Beach Access Private Property” were ordered and are being delivered. Parking: Signs have been posted in both lobbies regarding guest parking. Guest parking are the only spots the Board oversees. Each owner is responsible for their own parking spot. Permits are kept in the front lobby only. The Board will keep permits stamped with lim- ited dates available in the front lobby. Each guest of an owner needs to fill out the brief information on the dated permit and place it on the dashboard of their car where it is visible. The Board’s intent is to have the use of our ‘permit only’ parking for guests of owners. More details regarding parking are on the Driftwood Sands website: drift- woodsandsfl.com . The Board is open to feedback on our new system. D. Indian Rocks Beach Public Relations: Jill Rommel reported she attended the July Indian Rocks Beach commission meeting. The city is installing new signs at each street beach entrance, in order to simplify and ‘de-clutter’ the signage. The new signs will be installed beginning at the south end of the city. She also reported the Mayor has an ‘open conversation with residents’ time on the first Monday of every month, at the City Hall. The Board continues to seek constructive ways to address noise issues on our beach. 7. New Business: A. Public Smoking Issues It was brought to the attention of the Board that cigar and cigarette smoke in the public areas on our property can be inconsiderate of others who have smoke sensitivi- ties. After a brief discussion, Rod suggested we table the issue and survey owners for their input and solutions. B. Recycling Issues Jeff highlighted several problems with our recycling at DWS. After a brief discus- sion, Jeff volunteered to talk with the city of Indian Rocks Beach on how to make im- provements. C. Board Resolution limiting Gazebo Use and limiting guest use of common elements without Owner present. Section 11 of our Declaration states that the Board has the right to establish certain rules. “NOW THEREFORE BE IT RESOLVED that the Board of Directors of DWS adopts the following policy and practice effective 30 days after distribution to owners. Whereas there is a need to adopt a formal resolution limiting the Use of the Association Gazebo to Owners and invited guests not to exceed 20 persons, without the express written Authority of the BOD of DWS. Furthermore No owner shall reserve the Gazebo for use without being present at the event for which it was reserved.” The Board discussed the number of people, 20, as a general guideline which could be altered with the Boards written approval. Guests cannot reserve the gazebo. An own- er needs to be present at the event when they reserve the gazebo. Jack moved to adopt the resolution, Rod seconded, and all Board members approved. D. Combining Phone Lines We are switching out our phone lines from Frontier to Spectrum. This change should happen on August 27. This will result in a monetary saving to the DWS HOA. It will also allow unit owners to open the lobby door from one phone line, either land or cell. E. 2020 Budgetary Concerns Denise discussed several issues regarding the DWS budget. Some monies are not in the proper designations. We can move some monies around, but that would be at our annual meeting. We have completed the work on the elevator and generator. In case of a power loss, our generator will operate our emergency lighting, one elevator and owner refrigerators and some lighting but not air conditioners. Next issues to be addressed are the A/C and the fire alarm. Exterior painting and spalling. Our roof warranty ends in 2021. The Budget Meeting will be in December; and the Budget needs to go out 30 days be- fore the Annual meeting, with a target date in January 2020. 8. Open Discussion: Jack presented future Board meeting dates: September 13, 2019; October 25, and December 13, which will be a Budget meeting. Meetings start at 3:30 p.m. David Johnson (501) asked about the repair of lanai closet doors and the jambs around those doors. Denise reported that the lanai closet doors and jambs’ maintenance/re- pair is the responsibility of each owner. Each owner’s front door is the responsibility of the HOA. Report issues of repair to Denise for front doors. Robert Pergolozzi (503) asked about maintenance of his lanai deck. Board member Rod answered that if there were spalling issues, they need to be addressed by the HOA. Many units/lanais were inspected for spalling issues recently. The Association will send 2 people to inspect decks. 9. Adjournment A motion by Jack for adjournment, seconded by Jeff, carried, 4-0. The meeting was adjourned at 4:55.
