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Board Meeting Minutes
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<p>Driftwood Sands Condominium Association, Inc. Organizational Board of Directors Meeting Minutes January 18, 2018 1. Call to Order/Roll Call Denise Fischer called the meeting to order at 7:10 in the Meeting Room of the Driftwood Sands Condominium Association, Inc., located at 2618 Gulf Boulevard, Indian Rocks Beach, Florida. Board members in attendance: Rod Brenton; Bruce Kula; Jeff Tomes; Marcel Turner & Jack Berlin. Other attendees: Barb Ulrich (109), Denise Brenton (104), Mary Ellen Martinson (304), Dwayne & Elizabeth Rommel (307), Tom & Lana Schapkohl (206), Sophie Ridda (108), Jim Davis (308) and Jim Bennette (401). 2. Establish Quorum With Five Board members present who had presented their intents, quorum was established and Denise Fischer of Resource Property Management attested that notice for this meeting was posted on the condominium premises by order of the Board, in compliance with the Florida statutes. 3. Approval of Minutes for the Previous Board Meeting The minutes of the Board Meeting of December 13, 2017 were approved unanimously: A motion by Marcel, seconded by Rod, carried 50. 4. Election of Officers Only the minimum five directors presented themselves for directorship, so there was no election. The following directors were appointed as officers for 2018: Marcel Turner: President (Motion by Rod, seconded by Jeff carried 40.) Jack Berlin: Vice President (Motion by Marcel, seconded by Rod carried 50.) Rod Brenton: Treasurer (Motion by Marcel, seconded by Jack carried 50.) Bruce Kula: Secretary (Motion by Marcel, seconded by Jeff carried 50.) 5. New Business Jim Davis (Unit 308) has been put in the position of suing the insurer of his neighbors Ralph and Phyllis Montgomery (Unit 309) to defend himself from their subrogated insurer's demand for damages. Because the case involves alleged negligence on the part of a Condominium employee, the Association is also involved and will be making use of Rabin Parker, P.A., the legal firm on retainer for the Association. The Board expressed its sympathy and advised Jim to also obtain the services of an attorney. SimplexGrinnell sent a contract to the Association for replacement of five 2-inch flow switches in East and West stairwells. Following a series of problems with SimplexGrinnell, the Board decided to execute this contract for $2233.00 but proceed with a search for a replacement contractor. The motion by Marcel, seconded by Rod, carried 50. RPM to do so. Rod also requested that SimplexGrinnell provide a bid for comparision on updating the entire Fire protection system. RPM to contact. Felten Professional Adjustment Team (FPAT) sent a contract to the Association for Windstorm Mitigation Verification Inspection at a cost of $175.00. The Board agreed to proceed with the inspection. The motion by Jack, seconded by Marcel, carried 50. Unit 201 was sold by Angelo and Joyce Spicola, according to the closing documentation, to John E. Stefany, trustee, and Barbara J. Stefany, trustee. However, the relevant warranty deed apparently shows the buyer to be a corporation (SSI Properties, Inc.), in violation of our Declaration. A motion by Marcel to have the matter taken up by Rabin Parker, P.A, seconded by Jack, carried 50. 6. Open Discussion Marcel proposed that the new Board present the Association with the list of our goals for the year as presented in the Officers Reports in the Annual Meeting. This proposal was approved without a vote. #1 Elevator Modernization. #2 "On Hand" Leadership and continuing to manage the Association in a professional and cost efficient manner. #3 Serve all owners/guests/renters diligently. #4 Continue to enhance the image and value of our beautiful Association. #5 Improve communications with all owners using state of the art tools. #6 Manage and control projects for costs and timely completion. #7 Assess our vendors and contractors biannually in order to provide the best services to Driftwood Sands at competitive rates. #8 Updating and gentle reinforcement of the Rules & Regulations for Driftwood Sands. #9 Police the pool areas to ensure residents can enjoy the pool and Gazebo. #10 Not allowing personal agendas to be brought into play. The frequency of Board meetings was discussed, with the conclusion that once every six weeks was sufficient. Board meeting dates will be published on the Driftwood Sands website when established. 7. Adjournment A motion by Marcel for adjournment, seconded by Jack, carried 50. </p>
