10-14-16 Board Meeting Minutes

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Driftwood...
Real Estate & Rentals
Board Meeting Minutes
<p>DRIFTWOOD SANDS CONDOMINIUM ASSOCIATION, INC. 
BOARD OF DIRECTORS MEETING (APPROVED)  
15 September 2016 
Minutes 
 
1) Call to Order/Roll Call: 
 
The meeting was called to order by president Craig Valentine at 6:02 PM, 15 September, 
2016 in the DWS Meeting Room located at 2618 Gulf Boulevard, Indian Rocks Beach, 
FL. Present were Denise Fischer (RPM), directors Marcel Turner, Ralph Montgomery 
and Jeff Tomes (part time). Plus, Mr. & Mrs. Martinson (304) and Mrs. Coryn (208). 
 
2) Proof of Notice of the Meeting: 
 
President Craig Valentine attested that notice for this meeting was posted on the 
condominium premises by order of the Board of Directors (BOD) in compliance with 
Florida Statutes. 
 
3) Approval of Minutes for previous Board Meeting:  
 
The minutes of the 16 June meeting were read aloud by President Valentine. The 
Minutes were approved, as read, by M. Turner, second by C. Valentine. 
 
4) Officers‘ Reports:  
 
President Valentine reported that maintenance person Arnold Kraemer has been 
distracted from his daily work by residents and guests engaging him in conversation. 
He suggested that board members attempt to limit conversations with him to important 
matters. 
 
B. RPM presented the August Financial Report (distributed earlier) for Treasurer Jeff 
Tomes. The report was unanimously accepted as written. Motion - C.Turner, second-C. 
Valentine.  
 
5) Committee Reports: 
 
A. Web Site: RPM presented copies of an email from Jack Berlin requesting BOD 
decisions regarding the DWS site. 
* Access the new site at www.driftwoodsandsfl.com 
* Lana S. for the social calendar. 
* Owners’ List – due to privacy laws, only those who have agreed to allow their 
information posted for other owner’s information will show full Listings.  Elsewhere, 
only names will be shown. 
* Minutes of BOD meeting - send “approved” minutes to Jack for the site. 
* RPM to send snail mail notice to all owners on how to access the site. 
* The $50.00 Realtor fee as previously discussed will not be implemented. (m) M. 
Turner, (s) C. Valentine.   Approved unanimously. 
 
B. Emergency Prep Committee: R. Montgomery moved that the BOD, again this year, 
set a committee of residents to assist Arnie in responding to major storm alerts. Cathy 
Turner, Rich Ulrich and Ralph will serve. Bruce Kula, if available, will also help out. 
Ralph has copies of the DWS checklist.  
 
C.  Maintenance Checklist:  M. Turner presented the latest list to be coordinated with 
Arnie.  RPM to have paving company return to patch cracks in newly paved areas.  
Approved unanimously by the Board. 
 
 6. Unfinished Business: 
 
A. Balcony Repairs: The work authorized is finished. Unit 407 will be the next to be 
done in the next cycle. 
B. Barbecue area/Gazebo fan: the cabinet is completed, granite top on order. The fan 
has been installed. 
C. Seawall extension: Completed. The illegal path is now blocked. 
 
7. New Business/Open Discussion:  
 
A. Owner’s Request: Unit 203 has requested trimming of the Palm trees blocking any 
reasonable views. C. Valentine moved that RPM obtain bids to trim the two subject 
trees.  Seconded by M. turner. Approved unanimously. 
B. Landscaping: RPM getting bids on 6’ high Oleanders at the Pool. 
 
C. Unit 108 Water Issue: R. Montgomery presented a report by Arnie and himself.  
It was discovered that wind driven rain water has affected all the 08 stack of units.  The 
major cause can be traced to rain water being driven into the sliding door tracks. The 
water splashes over the lips of the tracks and seeps into cracks having insufficient 
caulking.  
 
The BOD had earlier advised all owner to place “Water Eaters” in all tracks. Many did 
not. Additionally, it was recommended that RPM obtain an independent inspection of 
all sills and jambs of all sliders, and that caulking be done per the recommendations in 
the report. R. Montgomery moved that RPM notify all owners that it is mandatory to 
install absorbent rolls placed in all tracks for protection of all units and their neighbors. 
Second by M. Turner, approved unanimously. 
 
 
D. Generator Repairs: The temporary repair to the day tank is not feasible for long term. 
A replacement cost of $7115. + tax can be taken out of the Reserve fund. Motion by M. 
Turner to replace the item, seconded by R. Montgomery, approved unanimously. 
 
E. Life Safety System Repairs: 131 corroded heads. M. Turner moved that RPM to 
negotiate a price with the company most familiar with the Association needs to replace 
with the wax heads with a $4,000.00 top limit. Second by J. Tomes. Approved 
unanimously. 
 
F. Roofing Maintenance: In order to protect the Warranty, it is required that the Roofing 
be inspected on a yearly basis. The Warranty is good until the year 2021. Motion by C. 
Valentine to accept the inspection cost offered by the association’s roofer to validate the 
warranty ($500.00 per year for two inspections)…Seconded by J. Tomes.  
 
G. 2017 Budget: RPM presented a first draft Budget. A reduction in the Insurance figure, 
from $44,000.00, down to $33,000.00 can be realized for next year. In preliminary 
review, C. Valentine moved to transfer $3,750.00 from the Account # 595 to cover the 
shortfall caused by ;last years’ insurance premium. Seconded by J. Tomes. Approved 
unanimously. 
 
The budget meeting must be set no later than the second week in December. After 
discussion, it was unanimously approved to schedule a special meeting to review the 
budget on Friday, 14 October at 1:30 PM, with an insurance presentation by Bouchard 
Insurance. 
 
H. Open Discussion:  
 
1). RPM will obtain bids to replace the cloudy Sliders in the meeting Room. 
 
2). J. Tomes will present options and recommendations for CCTV system at the next 
meeting. 
 
8. Adjournment: at 8:05 PM. 
 
Respectfully submitted: 
Ralph E. Montgomery 
 
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