Subcommittee Job Descriptions Below is an overview of the tasks associated with each position. FIRST AID/SAFETY Responsibilities: • Coordinate with principal regarding what first aid items are required • Obtain necessary first aid items/kit for first aid station • Obtain sunscreen to have available at first aid station • Set up first aid station near clubhouse on day of event • Staff first aid station on day of event • Make sure Volunteer Coordinators arrange for Safety Monitors and plan for them (obtain vests, whistles, walk signs, etc…) AWARDS CHAIR Responsibilities: COMPLETE OVERHAUL OF PRIZE TYPES TBD • Order medals for every student at Van Meter for participation award (not to exceed $ each). Confirm student size with front office – currently around 500 students • Determine from the collection of the sponsor sheets, the student who walked the most laps for the Golden Boot award (1 boy and 1 girl) and which class earns the most money on a per student ratio. • Arrange for engraving of award winners on plaques currently on display at Van Meter • NEW PROGRAMS TBD - New program - “Student with Most Pledges per Class 

 


May
7th,
2010 COURSE SET-UP CHAIR Responsibilities: • Coordinate with event chairs regarding course layout • Determine layout and draw up plan prior to set-up (see last years sheet) • Reserve and obtain delineators/cones for course set-up • Obtain yellow caution tape for course set-up • Set-up course on morning of event (pick-up truck may be needed) DECORATIONS Responsibilities:NEW DECOR TBD based on new Miles Program • Coordinate with event chairs regarding decorations from past years and any new decorations that will be needed • Attempt for any new items to be re-usable whenever possible • Make sure décor is incorporated in both the WAT and WFP layout plans • Obtain access to storage area for decorations • Coordinate with Volunteer Coordinator to ensure adequate skilled volunteers are utilized in setting up barn • Coordinate signage for event site • Decorate tables as needed for daytime event • Make sure all décor is secured at event and that materials are available to do so during setup • Coordinate with WFP chair(s) re:evening event decorations and set up accordingly POSSIBLE ADDITIONS... • Order balloon arch and balloons for general decorating 

 


May
7th,
2010 FIRST AID/SAFETY Responsibilities: • Coordinate with principal regarding what first aid items are required • Obtain necessary first aid items/kit for first aid station • Obtain sunscreen to have available at first aid station • Set up first aid station near clubhouse on day of event • Staff first aid station on day of event • Make sure Volunteer Coordinators arrange for Safety Monitors and plan for them (obtain vests, whistles, walk signs, etc…) PUBLIC RELATIONS Responsibilities: • Logo/artwork for all communications • Create layout & design for all printed documents including flyers, banners, posters leading up to the event • Plan a PR schedule for information to go out (flyers, weekly bulletin notes, etc…) for 5 to 6 weeks prior to event • Coordinate with Walkathon chair and Picnic/Auction chair information to go out • Create signage for use on Walkathon day and Western Family Picnic. Includes auction donors, auction items, lap prizes, etc… • Assist with Student Assembly • Create final thank you for donors 

 


May
7th,
2010 Water Bottles Responsibilities: TBD Forms Responsibilities: TDB Treasurer Responsibilities: TDB 

 


May
7th,
2010