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Remote travel may be required when a CDA® candidate’s center or location is more than 100 miles from the nearest CDA Professional Development (PD) Specialist™. In these instances, a CDA PD Specialists™ will travel to conduct a candidate’s CDA Verification Visit®. The Council for Professional Recognition (Council) reimburses the PD Specialist for approved travel, meals and lodging, if required, in connection with the verification visit. PD Specialists may have to travel up to 100 miles (one-way) to conduct a verification visit. There are instances where the CDA candidate requires a specialization (i.e. language, special accommodations, endorsement) and the most appropriate PD Specialist to conduct the verification visit is more than 100 miles away. In these cases, remote travel is required. A PD Specialist may be contacted either by the CDA candidate or the Council requesting a remote verification visit. Pre-Approved Remote Travel Procedures ELIGIBILITY FOR REMOTE TRAVEL CDA® candidate has attempted to locate a local CDA PD Specialist™ using the Find-a-PD Specialist Online Directory and cannot find one within a 100-mile radius. The Council has confirmed there is no CDA PD Specialist™ located within the 100-mile radius. The Council has verified the selected PD Specialist as the closest available specialist by conducting an additional search. A CDA PD Specialist™ has been contacted and agrees to perform the CDA Verification Visit®. The Council has approved the remote travel required. AUTHORIZATION AND RESPONSIBILITY The Council must authorize and approve all travel. A CDA PD Specialist™ cannot approve nor authorize their own travel nor conduct CDA Verification Visits® without adhering to the Council’s procedures and processes (including completing pre-verification checklists for each CDA® candidate). The PD Specialist is required to use the Council’s CDA PD Specialist™ Remote Expense Voucher for reimbursement and maintain all original receipts. The CDA PD Specialist™ Remote Expense Voucher expires six months from the date of approval. The Council reserves the right to re-evaluate the authorization at any time prior to the verification visit. It is expected that the PD Specialist will: • Make all travel arrangements at least 30 days in advance • Incur the lowest fare(s) • Purchase economy or coach class tickets. The Council reviews all expenditures and may withhold any reimbursement(s) if there is reason to believe that the expenditures are inappropriate or extravagant. TRAVEL PROCEDURES All travel must be pre-approved prior to planning arrangements and paying for any expenditures. • Airfare and Rail Transportation: CDA PD Specialist™ are expected to secure the lowest available airfare that reasonably accommodates their travel needs. The Council strongly encourages PD Specialists to book flights at least 30 days in advance to avoid premium airfare. PD Specialists are required to purchase economy or coach class tickets. The Council does not reimburse first-class or business-class airfare. • Use of Vehicles: o Rental Vehicles: The Council will reimburse for the use of a standard rental car. o Personal Vehicle Use: The Council will provide compensation for the use of a personal vehicle. The reimbursement rate is $0.40/mile. The driver must have a valid driver’s license and automobile insurance. The driver should be aware of the extent of coverage provided by the automobile insurance policy. o The Council advises the PD Specialist to follow all laws and regulations governing driving. • Miscellaneous Transportation: The Council will reimburse for taxi, public transportation (subway, bus), ferry and other modes of transportation used in association with the CDA Verification Visit®. All original receipts must accompany the CDA PD Specialist™ Remote Expense Voucher Form, which can be obtained from the Council once the remote travel has been approved. USE OF PERSONAL FUNDS The CDA PD Specialist™ is required to prepay all travel and will not be reimbursed until after the trip occurs and the Council receives all travel vouchers and receipts. For more details, consult your copy of the CDA Professional Development Specialist™ Procedures Manual. Questions? Contact us at 1-800-424-4310 or email us at pds@cdacouncil.org. The Council for Professional Recognition promotes improved performance and recognition of professionals in the early childhood education of children ages birth to 5 years old. The Council recognizes and credentials professionals who work in all types of early care and education settings, including Head Start, pre-k, infant-toddler, family child care and home visitor programs. subway & rail bus taxi & other vehicles airplane ferry Travel Needs and Options Will Vary by Destination
