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SUITE ACCOUNTING EASY! AUTOMATED! COMPREHENSIVE! FOOLPROOF! MULTIPLE BENEFITS TO STREAMLINE YOUR BUSINESS! Lease Management is simplified. Automatically posts all billable outgoing phone calls from SMDR software. Generate Invoices/Statements automatically, calculates finance charges if they apply. Credit Memos applied quickly and easily. Cash Receipts applications have two options: A) Automatic application – Applies payment automatically to oldest outstanding invoice. B) Manual application – Apply payment to statement of your choosing. GENERATE ACCOUNTING REPORTS A/R Aging Unknown Ext/Acct Code Activity Cash Receipts Journal Sales Report Sales Tax Reports Phone Calls Customer Ledgers Trend Analysis Invoice Registry Customer Maintenance Activities Sales Tax Codes A/R w/ G/L Codes Billing Cycles CTI Software’s Accounts Receivable Module, “Suite Accounting” is specifically designed to integrate with Suite Answer Center software. “Suite Accounting” is Windows based software developed for Executive Suites and Answering Services. “Suite Accounting” eliminates the need to manually enter recurring billable items such as suite rental, furniture rental, T1 and Internet Access. It automatically captures all tasks performed for the client including: calls answered, outgoing calls, copy services, conference room rentals and all other services which can be customized for each client on an individual basis. Items are posted to your clients’ accounts, and invoices can be generated automatically. Record keeping is simplified! Current account balance information is accessible at all times, with uninterrupted updates on customer activities. In Suite Accounting, the system administrator can view real time call charts for your office. A bar graph shows the number of calls coming in and going out of your site. The calls are broken down by incoming calls, local calls, long distance and international calls. At a glance, you can see the total number of calls that have been processed and the total cost of those calls. When setting up your client information in Suite Accounting, by entering monthly recurring billable items under the client’s profile, their standard monthly charges are automatically posted to the client’s account every month, thereby eliminating the need to manually enter recurring monthly charges for billing. AUTOMATICALLY GENERATE MONTHLY INVOICES Invoices can be automatically generated on a monthly basis. Invoices will show all the monthly activity as line items showing the type of activity, the quantity used, the quantity charged, the unit of measurement for the item, the unit price (if applicable) and the total price for the item. Invoices also show the last payment amount, the balance forward (if any), total new charges, a total account balance as well as the aging of any past due amounts. BUILT IN SMDR SOFTWARE Have the ability to customize your clients billable calls with Suite Accounting’s built in SMDR Software. Call charges can be set up according to your specifications – (charge intervals, length of call rounding, call cost and call charge prices) Call charges to your clients can be marked up from your cost on either a price or percentage basis. Activity Report: (summary or detailed) Displays the activities posted to client accounts. Activities shown are: Phone calls - (incoming, local, long distance and international) Manually entered billable items - (Secretarial Services, Copy and Fax machine usage, etc.) Suite Rental and other recurring billing charges. Suite Answer Center activities 17 Brandywine Drive, Deer Park, NY 11729 (888) CTI-2850 (631) 253-3550 FAX (631) 253-3449 Visit Our Website @ www.ctisoftware.com NEW Conference Room Booking Module - Suite Accountings’ conference room booking module was designed to allow you to track and schedule conference room usage in addition to automatically posting charges for used conference room time.
