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Page 1 DISTRICT OFFICER JOB DESCRIPTIONS District President - LO’L Chief Executive Officer Duties and responsibilities include: C Management of all District Officers and committee chairman who, in turn, are responsible to ensure Society programs are implemented as the Chapter level. C Supervise and monitor all administrative functions and activities of the District. C Maintain knowledge of all governing documents. C Establishes the annual goals and priorities of the District and is responsible for achieving them. C Develop a District work plan. C Approve all financial matters and reports to the Society Board on such plans and budgets as well as progress toward achieving goals. C Communicates with his District Officers as appropriate to ensure activity progress in the interim between Board meetings. C Chairs all meetings of the District Board and House of Delegates. C Recruits and appoints Functional Directors. C Appoint committees as needed to carry on the business of the District. District Executive Vice President Duties and responsibilities include: C Chairman of the District Management Team. C Provide assistance to the Director of each Function to establish goals & objectives for the year. C Maintains knowledge of all governing documents. C Attends as a member all District Board and House of Delegates meetings. C Presides over District Board and House of Delegates meetings in the absence of the President. C Assists President in recruitment and selection of Functional Directors. C Communicates with Functional Directors as appropriate to ensure activity progress in the interim between Management Team meetings. District Secretary Duties and responsibilities include: C Recording and corresponding secretary for the District. C Custodian of the district calendar and district documents. C Issues Chapter show clearance & licenses; maintains a list of and publicizes chapter shows. C Records and transcribes the minutes of all District meetings. Page 2 C Issues calls to all District Officials and Chapter Delegates to their appropriate meetings. C Prepares minutes on all board actions and distributes them, as well as district regulations and Statements of Policy and Operating Procedures to Chapter Delegates. C Attends as a member all District Board and House of Delegates meetings. District Treasurer - Chief Financial Officer Duties and responsibilities include: C Receives and deposits income and prepares and disburses expenses. C Maintains financial records, analyzes expenditures and is cognizant of State, Federal, and Province policies regarding non-profit organizations. C Member of the District finance committee which reviews policy & financial accounting. C Prepares and submits appropriate financial reports to the District and Society Board of Directors. C Prepares and presents the District budget for approval. C Attend as a member all District Board and House of Delegates meetings. District Vice President-Division(s) Duties and responsibilities include: C Assists the District President in administering the District work plan through supervision of his Chapter Counselors, their activities and personal contact with the Chapters in his Division. C Attends as a member all District Board and House of Delegates Meetings. C Is responsible for the selection, training, assignment and activities of the Chapter Counselors and insures reports are filed in a timely manner by the Chapter Counselors in his Division. C Maintains contact with the District President, District Officers and Functional Directors to ensure that all appropriate messages get out to the Chapters within his Division. C Ensures appropriate follow up with his Chapters regarding Form 990 and Chapter Audits. C Encourages attendance at Contests, Festivals, COTS, Mini-HEP Schools and District Conventions. C Communicates with and provides assistance to the District Functional Directors: Music & Performance, Member Services, Contest & Judging, Events, Chapter Support and Leadership Training, Chorus Director Development, Marketing & Public Relations and Young Men in Harmony. Page 3 C Holds Division Council meetings with Chapter Presidents and/or Delegates from his Chapters. C Selects a host Chapter for the Division contest the following year at one of these meetings. C Is active in Chapter and District events, such as: COTS, Mini-HEP, Officer Installations, Chapter Shows and contests. C Files Activity reports on his activities. Vice President Financial Development Duties and responsibilities include: C In concert with the Harmony Foundation staff, ensures that the District implements an integrated, comprehensive and successful financial development program. C Leads and directs the annual District fund raising program planning process. C Recruits and trains District President Council Chair, Founder’s Club Chair, Grant Writing Chair and Grant Education Chair. C Understands and is able to communicate planned giving philosophy. C Has proven administrative ability and excellent written and verbal communications skills. C Attend as a member all district board and House of Delegates meetings. Past District President Duties and responsibilities include: C Duties as normally associated with the office or as further defined by the President. C Attends as a member all District Board and House of Delegates meetings. C Credentials Chairman for the Board and District House of Delegates meetings.
