Kronos Exempt Employee Usage Getting Started Log on to Kronos: Kronos Exempt Employee - Getting Started tlm.doc 6/27/2008 Page 1 tml). https://www.kronos.cornell.edu/wfc/logon An email containing the User Name and a temporary password is sent to all new users of Kronos. All new users are required to reset the provided password immediately. Other password requirements are: „ Passwords reset every 90 Days „ New passwords must be different from the previous two „ Passwords must be eight characters, and follow Cornell’s Strong Password rules (http://www.cit.cornell.edu/identity/password.h „ To request a password reset, send an email to: kronos@cornell.edu Use Log Off rather than the browser’s close button (X) to end the Kronos session. Closing the browser rather than using the Log Off link keeps an open connection behind the scenes (up to 30 minutes). This can lead to performance issues on busy days. Non Managerial Employees default to the employee view, which is the user’s timecard. All Managers initially see a blank work space upon logging on. Clicking the Find button will display all of their employees. Displayed employees can be reviewed, approved and reported on. If a manager is also an employee, he/she can use the My Information link to view their own timecard. Select the My Genies options for online manager reports • QuickFind is the default display, enter a name or number and click the Find button. Partial names and/or numbers can be used with the wildcard (*). • Use the Pay Period Close link to view timecard approval status. • Most of the reports allow selection of a group of employees and designated time frame. Select Scheduling options for Exempt reports. • Accrual – Exempt Balance 7.8 shows the names of all exempt employees regardless of standard hours. However, to view balances of part time people, use the reports specific to the desired standard hours. Select My Links for provided URLs to more information. Currently available links can change without notice. • Kronos Functional FAQ • Pay Code Descriptions • View Your Paycheck More in depth information on the manager role will be available in My Links soon. See http://payroll.cornell.edu/kronos.cfm for more details Kronos Exempt Employee - Getting Started tlm.doc 6/27/2008 Page 2 Recording Leave Time „ Leave time is entered as a pay code edit. Click in the Pay Code column of the desired day to display the drop-down arrow. „ Click on the drop-down arrow to select the desired pay code from the list. „ In the Amount column, select the ‘full sched day’ or ‘half sched day’ option. „ When you click on another line the Amount column auto-fills with the appropriate number of hours based on your scheduled daily hours and the option selected in the Amount column (full or half day). Adding a New Line „ To add a new line to a day click on the arrow icon ( ) of the desired day row. Approving „ Managers can only Approve employees in their group and can only Remove Approval if it is their own. If the timecard requires further editing and the pay rep or supervisor’s approval is present, it must be removed prior to performing edits. Changes made by a manager after an employee has approved his/her timecard cause the system to generate an email to the employee describing the timecard edit. Set the range of dates for the time period so all days show on the timecard. Then approve using Approvals > Approve from the menu. Date Parameters for timecard Total hours columns Historical edit and Move Historical edits (some departments only allow pay reps to do) Historical edits are similar to prior period corrections in COLTS. ƒ The Impact Accruals check box is selected to ensure accruals are updated. ƒ Include in totals for effective date must be checked. NOTE: The historical date must be in a signed off pay period. If the time period is not signed off, edit the day by going directly to the timecard.