Procedure for the Development and Coordination
of Construction Projects
(applies only to projects involving a structure)
Concept Development and Initial Stakeholder Involvement:
1.
The project concept is developed in the lead department, i.e., the
department that will be the primary user or manager of the facility
or infrastructure. As part of concept development, an objective
statement is written for the project. For example, to provide
storage for 4 riding mowers and 20 pieces of handheld field
maintenance equipment; to provide a facility for five law
enforcement officers to practice use of small firearms during one
session.
2.
The lead department director presents the concept to the City
Manager; the City Manager gives tentative approval to concept.
3.
The lead department director appoints one of his/her staff members
as the lead professional on the project. The lead department
requests the Director of Development Services to appoint a project
manager, who may be an employee or a contractor. The project
manager must always have a background in facility construction.
The lead professional and project manager develop a scope of
work for the project.
4.
The project manager submits the scope of work to the
“Construction Management Committee.” CMC is coordinated by
the Department of Development Services and reviews the project
to identify design requirements and provide input needed for a
reliable cost estimate. All departments are invited to send a
representative to the committee meeting; departments participate if
they are affected by or would affect the project. The committee
would typically include representation from: Community
Development; Building Division; P.W. Engineering, P.W. Streets;
Parks and Recreation Department; Police Department; and the Fire
Department.
5.
Using the input from the CMC, the lead professional and the
project manager develop a more detailed scope of work and
preliminary budget. The lead department director presents the
sco