CITY OF BOTHELL
FLSA Status: Exempt
Performs a variety of highly responsible, confidential and complex secretarial and administrative
duties for the City Manager. The incumbent acts as a liaison between the City and outside
agencies and the general public, and attends meetings and prepares minutes and reports for
the City Manager; maintains confidential and sensitive information.
ESSENTIAL FUNCTIONS- Essential duties and responsibilities may include, but are not limited to, the
Exercises independent judgment in relieving the City Manager of administrative details and
performs a wide variety of administrative and secretarial services; screens visitors and phone
calls; routes calls or answers questions and handles general problems such as complaints or
request for information as appropriate; maintains appointment calendar, makes travel and
meeting reservations and arrangements for City Manager and City Council; reviews or
coordinates mail and documents for signature.
Serves as Confidential Secretary to City Manager and City Council, types, proofreads and
processes a wide variety of complex and confidential reports, letters and memoranda;
independently prepares correspondence or assigns to others as appropriate; types from rough
draft or verbal instructions; takes and transcribes dictation; assists the City Manager in
maintaining effective communications with the City Council and City staff.
Maintains daily calendars for assigned management staff; schedules meetings and
Develops and maintains filing system for City Manager and staff, including confidential files;
maintains records, locates files, documents, and other information as necessary; researches
and provides information on subjects as required; refers requests for specific information about
technical or specialized matters to appropriate personnel.
Researches and assists in preparation of annual budget; compiles and input budget data;
submits budget re