As seen in the MARCH/APRIL 2002 issue of LEGAL ASSISTANT TODAY
www.legalassistanttoday.com
sheet should list certain biographical
information for easy reference such as:
➤ The exact corporate name
➤ State and date of incorporation
➤ Trade names, if any
➤ Purpose of business
➤ Authorized and issued stock
➤ Names of directors
➤ Name and titles of officers
➤ Federal identification number
➤ Resident agent name and address
➤ State and dates of qualification
➤ Fiscal year end
➤ Annual meeting date.
The trick is to be sure that the
information on the summary sheet is
always kept accurate. Whenever new
votes or any amendments are filed in
the minute book, care should be taken
to note any changes that affect the
information contained on the summa-
r y. A chart of information contained on
a typical summary sheet together with
locations on where the information can
be found can be viewed at LE G A L
AS S I S TA N T
TO D AY’S Web
site,
www.legalassistanttoday.com.
Limited Liability Companies
Records books for Limited Liability
Companies (LLCs) should contain sim-
ilar information to the corporate
minute book. The beauty of LLCs is
that the management can be structured
You might call it a minute book. You
might call it a company records
book or simply a records book. It all
boils down to a three-ring binder con-
taining the governance of a business
e n t i t y. Whether the business entity is
a for-profit or nonprofit corporation, a
limited liability company, partnership
or limited partnership, pursuant to the
laws of its state of organization or
domestic state, all business entities
must maintain some type of record-
keeping books. A well-maintained
minute book is a timesaver for attor-
neys and paralegals.
Ty p i c a l l y, records found in a
minute book are the certificates or arti-
cles of incorporation and all amend-
ments as filed with the Secretary of
State, bylaws or operating or partner-
ship agreement, management votes,
annual filings and qualifications.
Employment agreements, non-
competition agreements, nonstock