The Biggest Contribution of Employee Scheduling to Your Office

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The Biggest Contribution of Employee Scheduling to Your Office 
 
The hybrid workplace offers the perks of the in-office and remote setup for employees. But 
for managers like you, it poses the new challenge of ensuring your employees can 
collaborate effectively despite the location barrier. 
 
Employees can work when they feel most productive in a hybrid work setup. While this 
ensures they turn in top-quality 
work, it does not work for projects 
requiring 
employees 
to work 
simultaneously. Both remote and in-
office workers will still have to work 
together to complete time-bound 
projects. So, they need a schedule to 
keep them on track. 
 
Managers across all sectors are 
relying on employee scheduling to 
help with this. They are increasingly 
using employee scheduling as a means to ensure: 
 
● projects stay on track 
● employees are not overworking themselves 
● leave requests are considered 
● employees are coming into the office per office capacity limits 
● health and safety mandates are followed, among a range of other things. 
 
Safe to say, employee scheduling is becoming critical for a collaborative and productive 
hybrid workplace.  
 
1. Proper Shift Coverage 
 
Improper shift coverage can slow down project completion dramatically. But employee 
scheduling can help ensure shifts are covered properly. Here is how. 
 
When managers implement employee scheduling, they take a good look at employee 
availability, work hours, and project requirements before allotting schedules. Then, they 
either use manual methods like Excel sheets or employee scheduling software to allot 
shifts. 
 
Thus, both these methods ensure proper shift coverage so that projects stay on track. 
Besides, employee scheduling software makes this process even more hassle-free by 
eliminating the chances of manual errors altogether. 
 
2. Improves Employee Efficiency 
 
Without a proper schedule, employees will come into the office without any clarity about 
their jobs. They might spend several hours every week figuring out their tasks and how to 
do them. This could be pushing your project deadlines further and worse, rendering your 
employees unmotivated and unproductive. But employee scheduling helps with this. 
 
It gives your employees a clear idea about their jobs every day so that they can come into 
the office and get working. Besides, it also allows you to allot tasks as per employee skills.  
 
This further improves employee efficiency. And that is not all. These days, managers can 
use employee scheduling software to track employee productivity and submissions too. 
 
Thus, employee scheduling ensures employees are productive at work and that projects 
stay on track. 
  
3. Reduces Employee Turnover 
 
Assigning tasks and shifts to employees manually often leads to overbooking them for jobs 
or making them work longer hours. This will bring down productivity. And, overburdened 
and underappreciated employees will quit the company the first chance they get. 
Managers can avoid these motivation-sapping errors at all costs by using employee 
scheduling software.  
 
Since this tool calculates the exact number of hours and shifts each employee is scheduled 
to work, you can better plan your workers' hours. By equitably distributing work, you end 
up boosting employee morale and gaining their trust. All of this can significantly reduce 
your attrition rate or employee turnover ratio.  
 
It also lends a higher work consistency as employees start anticipating the nature of jobs 
and shifts and are fully aware of the deliverable quality expected.     
 
4. Facilitates Payroll Tracking and Management 
 
If you are employing freelancers or contract-based workers to cover for your full-time 
employees in a hybrid setup, they must get paid on time. This way, you can ensure they 
stay motivated and productive at work and meet deadlines on time while still abiding by 
labor laws. Employee scheduling software makes all of this simpler. 
 
The software helps you track employee work hours as well as project submissions. This 
makes it easier to calculate their pay based on work hours. Additionally, this feature makes 
it easier to identify which employees should receive incentives and appraisals too. 
 
5. Assists with Shift Management, Vacations, and Time-Off Requests 
 
Accurately accounting for leaves and sudden time-off requests while still ensuring projects 
stay on track is a critical part of employee scheduling. And software makes it easier. 
 
Employee scheduling software allows employees to quickly place requests and receive 
approvals from their managers or other relevant authorities. With leave requests placed 
and approved in advance, managers find it easy to assign substitute workers to cover lost 
time. It also helps you deal with last-minute no-shows and notify the workforce of sudden 
changes in schedule.  
 
To Sum Up  
 
From creating and modifying schedules, recording absences, and updating timelines to 
accounting for redundancies, employee scheduling helps create a more productive hybrid 
workplace. Additionally, it ensures your employees feel valued and motivated. 
 
Invest in a comprehensive SaaS tool that is multi-purpose and fits your requirements to 
effectively manage various facets of employee scheduling. If you’re looking for one, try 
WorkInSync. 
 
WorkInSync employee scheduling software is an end-to-end workforce management 
solution that manages all your hybrid workplace needs. By implementing it, you can 
partake in hot-desking or desk booking, meeting room booking, employee shifts, employee 
scheduling, and much more.  
 
It allows employees to place requests for special resources or conference rooms, which are 
approved by the admin or office managers. Through the dashboards provided on the 
WorkInSync app, employees can also check whether their allotted workstation has been 
sanitized as per the COVID protocols.    
 
This user-friendly tool is an optimal way to ensure your employees' safe return to the 
office. You can schedule a demo to learn more about the same.