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The Biggest Contribution of Employee Scheduling to Your Office

The hybrid workplace offers the perks of the in-office and remote setup for employees. But
for managers like you, it poses the new challenge of ensuring your employees can
collaborate effectively despite the location barrier.

Employees can work when they feel most productive in a hybrid work setup. While this
ensures they turn in top-quality
work, it does not work for projects
requiring
employees
to work
simultaneously. Both remote and in-
office workers will still have to work
together to complete time-bound
projects. So, they need a schedule to
keep them on track.

Managers across all sectors are
relying on employee scheduling to
help with this. They are increasingly
using employee scheduling as a means to ensure:

● projects stay on track
● employees are not overworking themselves
● leave requests are considered
● employees are coming into the office per office capacity limits
● health and safety mandates are followed, among a range of other things.

Safe to say, employee scheduling is becoming critical for a collaborative and productive
hybrid workplace.

1. Proper Shift Coverage

Improper shift coverage can slow down project completion dramatically. But employee
scheduling can help ensure shifts are covered properly. Here is how.

When managers implement employee scheduling, they take a good look at employee
availability, work hours, and project requirements before allotting schedules. Then, they
either use manual methods like Excel sheets or employee scheduling software to allot
shifts.

Thus, both these methods ensure proper shift coverage so that projects stay on track.
Besides, employee scheduling software makes this process even more hassle-free by
eliminating the chances of manual errors altogether.

2. Improves Employee Efficiency

Without a proper schedule, employees will come into the office without any clarity about
their jobs. They might spend several hours every week figuring out their tasks and how to
do them. This could be pushing your project deadlines further and worse, rendering your
employees unmotivated and unproductive. But employee scheduling helps with this.

It gives your employees a clear idea about their jobs every day so that they can come into
the office and get working. Besides, it also allows you to allot tasks as per employee skills.

This further improves employee efficiency. And that is not all. These days, managers can
use employee scheduling software to track employee productivity and submissions too.

Thus, employee scheduling ensures employees are productive at work and that projects
stay on track.

3. Reduces Employee Turnover

Assigning tasks and shifts to employees manually often leads to overbooking them for jobs
or making them work longer hours. This will bring down productivity. And, overburdened
and underappreciated employees will quit the company the first chance they get.
Managers can avoid these motivation-sapping errors at all costs by using employee
scheduling software.

Since this tool calculates the exact number of hours and shifts each employee is scheduled
to work, you can better plan your workers' hours. By equitably distributing work, you end
up boosting employee morale and gaining their trust. All of this can significantly reduce
your attrition rate or employee turnover ratio.

It also lends a higher work consistency as employees start anticipating the nature of jobs
and shifts and are fully aware of the deliverable quality expected.


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4. Facilitates Payroll Tracking and Management

If you are employing freelancers or contract-based workers to cover for your full-time
employees in a hybrid setup, they must get paid on time. This way, you can ensure they
stay motivated and productive at work and meet deadlines on time while still abiding by
labor laws. Employee scheduling software makes all of this simpler.

The software helps you track employee work hours as well as project submissions. This
makes it easier to calculate their pay based on work hours. Additionally, this feature makes
it easier to identify which employees should receive incentives and appraisals too.

5. Assists with Shift Management, Vacations, and Time-Off Requests

Accurately accounting for leaves and sudden time-off requests while still ensuring projects
stay on track is a critical part of employee scheduling. And software makes it easier.

Employee scheduling software allows employees to quickly place requests and receive
approvals from their managers or other relevant authorities. With leave requests placed
and approved in advance, managers find it easy to assign substitute workers to cover lost
time. It also helps you deal with last-minute no-shows and notify the workforce of sudden
changes in schedule.

To Sum Up

From creating and modifying schedules, recording absences, and updating timelines to
accounting for redundancies, employee scheduling helps create a more productive hybrid
workplace. Additionally, it ensures your employees feel valued and motivated.

Invest in a comprehensive SaaS tool that is multi-purpose and fits your requirements to
effectively manage various facets of employee scheduling. If you’re looking for one, try
WorkInSync.

WorkInSync employee scheduling software is an end-to-end workforce management
solution that manages all your hybrid workplace needs. By implementing it, you can
partake in hot-desking or desk booking, meeting room booking, employee shifts, employee
scheduling, and much more.

It allows employees to place requests for special resources or conference rooms, which are
approved by the admin or office managers. Through the dashboards provided on the
WorkInSync app, employees can also check whether their allotted workstation has been
sanitized as per the COVID protocols.

This user-friendly tool is an optimal way to ensure your employees' safe return to the
office. You can schedule a demo to learn more about the same.