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JOB DESCRIPTION
Job Title
Executive Assistant
This position assists the Executive Management team with management of and support to
PADF’s hemispheric Board of Directors. This includes board meeting planning, scheduling,
preparation of board meeting materials, outreach to Trustees, and support of all committees. The
position will also provide administrative support to the Deputy Director, with support to
Executive Management and Resource Development teams when needed, with a range of tasks
and assignments, including administration, travel support, preparation of correspondence,
scheduling, strategic planning, and other assigned tasks.
Location
PADF Headquarters, Washington, DC. Full-time position with benefits.
Supervision
Reports to the Deputy Director.
Education Required
Must have a college degree or equivalent work experience and a working knowledge of
hemispheric affairs.
Language Proficiency Required
Fluency in English, with strong oral and writing skills. Spanish fluency and strong writing skills
strongly preferred.
Other Requirements
Must have at least four years of administrative experience working for an international or non-
profit organization, preferably with experience in Latin America and the Caribbean. Experience
working with senior-level corporate, NGO, and diplomatic officials, event and meeting planning
for boards or similar institutional bodies, managing multiple tasks for corporate officials, and
experience developing positive working relationships with senior-level executives.
Work skills required: strong writing, proofreading, and research skills; proven skills managing
event planning and logistics; clear understanding of and identification with PADF’s mission and
program activities; strong organization skills and attention to detail; superior interpersonal skills
and ability to interact with staff, Board members and PADF international partners; ability to
efficiently manage multiple projects simultaneously; strong analytic skills and abi