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Board Meeting Minutes
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DRIFTWOOD SANDS CONDOMINIUM ASSOCIATION, INC. BOARD OF DIRECTORS MEETING 2 November 2018 1. Call to Order/Roll Call: The meeting was called to order by Jack Berlin at 3:00 P.M., 2 November 2018, in the Driftwood Sands Recreation Room located at 2618 Gulf Boulevard, Indian Rocks Beach, Florida. Board members in attendance: Jack Berlin, Vice President; Rod Brenton, Treasurer; Bruce Kula, Secretary; and Jeff Tomes. Also in attendance was Denise Fischer, Resource Property Management; Owners Denise Brenton (104), George Lind (302), Mary Ellen Martinson (304) and, via Google Hangout, Sherry Stark and David Tiede (303). 2. Proof of Notice of the Meeting: Jack attested that notice for this meeting was posted on the official website and Denise attested the notice was also placed in the elevators by order of the Board of Directors, in compliance with Florida Statutes. 3. Approval of Minutes for Previous Board Meeting: The minutes of the 24 August 2018 Board of Directors meeting were approved by Jack as distributed, seconded by Rod, and passed unanimously. 4. Officers' Reports: Treasurer's report: Rod and Denise reviewed and discussed the current financial position as prepared by Resource Property Management, plus the prepared budget. 5. Committee Reports None. 6. Unfinished Business: Insurance: Flood insurer Bouchard Insurance has inquired whether they should increase property limits to match the 2018 appraisal values (an increase of $275,397). This was approved by Jack, seconded by Rod, and passed unanimously. Fire insurer AIG reported the results of a physical inspection of the Driftwood Sands premises. The following are regarded by AIG as "essential recommendations": x Monthly inspection of fire extinguishers to ensure they are adequately charged and monthly inspection of control valves to ensure they are open. x Development and implementation of "hot work" safety precautions. (Jack has added these to the Driftwood Sands contractor rules.) x Implementation of the AIG fire protection impairment procedures when the fire protection system or equipment is partially or completely removed from service. Fire Protection: A proposed fire alarm system providing a horn and strobe light in each unit is expected to cost approximately $70,000. The Board will include this in the agenda of the annual meeting of the Association. Balcony Floor Maintenance: The contractor doing this work advised Resource Property Management to budget $6500 per affected balcony plus $400 for the scaffold required to access cracking in the front of some balconies. This sounds excessive to the Board; the matter is tabled while Jeff seeks another bid. Sliding Glass Windows Update: The contractor that installed the new sliding doors in unit 108 agreed to absorb the cost of redoing the installation so that, as requested by the owners, the doors open the opposite way that other units in the 08 stack do. The Board feels this more than satisfies any responsibilities of the Association, and will not agree to the owner's request to have the doors installed such that they open both ways (which in any event may not be possible). This was moved by Jeff, seconded by Jack, and passed unanimously. Bruce asked what became of the work prescribed by TRC Worldwide Engineering Restoration and Inspection that does not involve complete slider replacement, such as replacing the missing or deteriorated track fastener sealant detected in units 205 and 405; he understood that it would begin once the complete slider replacements (such as those in the 08 stack) were completed. Denise said it was expected that other unit owners would schedule their own contractors. She will determine whether maintenance manager Arnie Kraemer could handle such work. Elevator Modernization Update: Thyssen Krupp Elevator inquired whether Driftwood Sands would like to defer elevator upgrades until next year to avoid elevator down time during the holidays. The Board will respond that we want work to begin as soon as practicable. The job will take three weeks per elevator and will be performed serially so that one elevator is always available. Limited Palm Tree Trimming/Tree Removal: There has been much discussion lately about the effect of some palm trees on the views from certain units, ranging from the modest proposal in an e-mail from the new owners of unit 303 (suggesting that we thin our palm fronds as our neighbor to the south has) to relocating all palms that block balconies. The latter strategy is the purview of the Landscaping Committee, which is seeking new members. Meanwhile, the Board requests that Denise get bids for trimming the offending trees. A motion to this effect by Rod was seconded by Jeff and passed unanimously. 7. New Business: Budget Approval: Jeff moved that we approve the 2019 budget, seconded by Jack, and passed unanimously. Annual Meeting Mail Enclosures: Denise is soliciting ideas for paperwork that can be included in the annual mailing to owners. Generator Repair Paramount Power presented a service repair estimate of $1583.50 for replacing the utility sensing and timing boards, which currently are nonfunctional. Rod moved to accept the estimate, seconded by Jack and passed unanimously. Towing Both Jack and Jeff have had problems with strangers parking in their spots and wanted clarification about towing. Denise can authorize towing during normal business hours; a Board member can authorize towing any time. We have a towing warning sign at both Gulf Boulevard entrances. The towing company name and number on the signs is Leverocks NBC, 727-391-3577. 8. Discussion Mary Ellen inquired where she should evacuate to in a weather emergency. Jeff offered her a ride to the appropriate shelter. Jack suggested we add additional disaster preparation and communication topics to a future meeting, and the discussion was tabled. 9. Adjournment: A motion for adjournment by Jack, seconded by Bruce, passed unanimously. The meeting was adjourned at 4:22 P.M.
