Oak Motors
About Interesting Posts
Interesting documents about a variety of subjects from around the world. Posted on
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data
document
Paperless
document management
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digital document management
Oak Motors
About Interesting Posts
Interesting documents about a variety of subjects from around the world. Posted on
edocr
.
data
document
Paperless
document management
customer
time
digital document management
7 Benefits of Going Paperless at Your Auto Dealership Why Car Dealerships Should Go Paperless Ever since the COVID-19 pandemic (if not earlier), many companies have been rethinking how they do business. With sudden lockdowns and travel restrictions, it became clearer than ever that having a digital strategy is important. This is especially true for car dealerships. Auto sales require a notorious amount of paperwork including bills of sale, disclosure forms, vehicle inspection reports, insurance forms, financing documents, and more. As a dealership, organizing and keeping all of these documents can get messy and takes a lot of time. So transitioning to a paperless system brings enormous benefits. Here are some of the top advantages of going paperless: 1. More space Going paperless frees up space. Instead of letting documents pile up at your business, you can store them in the cloud where they don’t take up any physical room at all. This also eliminates the risk of losing important files or not knowing where to find them since files stored in the cloud can be easily organized and searched. If you want to move beyond clunky file cabinets and dusty stacks of paper that take up valuable real estate at your car dealership, digital files are the way to go. 2. Disaster prevention Another benefit of going paperless is the damage from potential accidents and natural disasters you can avoid. For example, a fire or a flood could ruin your paper documents. But if they’re digitized and stored in the cloud, you can easily recover them. Why risk putting your and your customer’s data at risk when you don’t have to? 3. Data security On a similar note, digital document management helps protect your customer’s data from security threats. As cyber crime becomes increasingly prevalent, data security is more important than ever. By using trusted document management software with end-to-end encryption capabilities, you can keep data safe and compliant with regulations such as General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and the Gramm-Leach-Bliley Act (GBA). Storing customer data is a big responsibility, and paperless systems help you keep everything in one place. 4. Accessibility At times, you may need to access a file on short notice or unexpectedly. Digging through reams of paperwork to find what you need can be time-consuming and frustrating for you and clients. A central online document management platform can make it easier to access files quickly. 5. Data insights An often overlooked benefit of digitizing documents is the data you can extract from them. Trained data analysts can mine historical data—data that would otherwise go unused—to extract valuable insights for improving your business. 6. Streamlined workflows Going paperless can also help you streamline workflows. It eliminates manual document management processes that often lead to costly human errors. Common features of a paperless system include seamless document storage, sharing, and editing. In addition you may more easily control data access and track documents. According to Tiger Okeley at Oak Motors, “Digital document management has helped us create more efficient workflows so we can serve our customers better. They spend less time standing at the counter, waiting for us to find something.” 7. Improved customer service Finally, going paperless can improve the customer experience. How? By reducing document processing wait times and helping you close deals faster. This can help you improve your customer service, which in turn, will help you stand out from competitors. The bottom line At the end of the day, going paperless is a major transition. Take your time but start today. It’ll pay for itself many times over in the long run.