Collection of Money Packet Page 1 of 5
Collection of Money Packet
Last Updated: 07/09
ASB collects money for many reasons (club dues, fees for events, bake-sales, etc). Money collection can
easily cause problems when done in a manner not consistent with institutional policies. In general,
cash/checks need to be turned in at the cashier’s office daily. Do NOT collect and store money/checks over
a period of business days. Please follow the checklist below to assure money collection is done properly.
Collecting Dues? (2 Options)
― Create a list of student names and have them sign when they pay
― Complete a deposit slip with appropriate account numbers.
Account numbers are IMPORTANT when depositing money. If account number is unknown, please
contact the Office of Student Success and Engagement.
― Turn in collected money and deposit slip at the cashier’s office daily
― Give a copy of the deposit slip and student name list to the Office of Student Success and Engagement
― Keep a copy of the deposit slip and student name list for binder
― Provide students a slip with appropriate account numbers and a description of collection purpose
― Have students pay at the cashier’s office using the account information provided
― Have students return the cashier’s receipt to the staff advisor or student organizer(s) for proof of dues
― Give a copy of the cashier’s receipt and name list to the Office of Student Success and Engagement
― Keep a copy of the cashier’s receipt and student name list for binder
Collecting Money during an Event?
― Request a cashbox and starter money (change) from business office at least three days prior to event
― Pick up the cashbox and the starter money prior to the event (no more than 1 business day prior)
― Prepare for ticketing or receipting (required).
See receipting form options in this packet (gate receipt form, sale form, etc.).
Tickets can be picked up in the Office of Student Success and Engagement