Driftwood Sands Condominium Association, Inc. Board of Directors Meeting Minutes December 13, 2019 The Driftwood Sands Annual Budget meeting, which was called for December 13, 2019, and for which proxies were mailed to all owners, to vote on three budget items, only received 19 proxies, four short of the 23 needed for a quorum. As a result, Denise Fischer of Resource Property Management, postponed the vote until the following week, December 20, 2019. In the meantime, Jack Berlin, Vice President, has re-contacted all owners to be sure to return their proxies to Denise Fischer at RPM by the December 20 deadline. In regard to the Driftwood Sands Condominium December 13, 2019, Board of Directors Meeting: 1. Call of Order/Roll Call Vice President Jack Berlin called the meeting to order at 3:20 p.m. in the Meeting Room of the Driftwood Sands Condominium Association, Inc., located at 2618 Gulf Boulevard, Indian Rocks Beach, Florida. Board members in attendance: Jack Berlin, Jeff Tomes, Rod Brenton and Jill Rommel. Other attendees: Bruce Kula (405), Pres Talley (105), Wayne and Patti Godsted (504), Mary Ellen Martinson (304), Lana Schlapkohl (206), Barb Ulrich (109). 2. Establish Quorum With four board members present quorum was established and Denise Fischer of Resource Property Management attested that notice for this meeting was posted on the condominium premises by order of the Board, in compliance with Florida statutes. 3. Approval of Minutes for the Previous Board Meeting The minutes of the Board Meeting of October 25, 2019, were approved, on motion from Jack Berlin, Jeff Tomes second, carried 4-0. 4. Officer Reports No officer reports. 5. Committee Reports Patti Godsted of the Landscape Committee gave an update regarding replacement of buttonwood bushes. 6. Unfinished Business A. Maintenance Issues Denise gave updates on the Project List. She will follow up with Simplex Grinnell on maintenance of the fire board and sprinklers. Three front doors on the repair list and four balcony doors on that list will be replaced in the new year. Jack made a motion to approve that expenditure and Rod seconded. The motion was approved 4-0. Denise will further prioritize the Project list. The Board directed Jill to talk to the city regarding adding a fence along our northwest boundary with the 27th Street beach access, to improve our privacy. The city has given approval for a four foot fence, which will be added to the list of projects. Included in the list of projects is the trash chute which must be completed to meet fire code. Arne is still in process to relocate the new bike rack. Denise pointed out the Rules and Regulations require owners to install a storm door, to HOA specifications, in order to save on the wear and tear of the front doors. 7. New Business A. 2020 Operating Budget Denise reported that we are fully funded and the proposed 2020 budget is available to peruse for any interested owner. Last year we had high end expenses like the generator and elevator renewal. But the Board has been able to keep our HOA increase at 1%. B. Lease Application Verbiage Jack clarified the DWS lease forms. There was some confusion: each renter needs to pay $100 fee to rent. If they desire to extend their lease, there is not an additional fee to do so, if the dates are contiguous. If the same renters lease at another time or the following year, they need to pay the $100 fee again. 8. Open Discussion The Board reminds owners that renters are not allowed to have pets. All pets of owners must be registered. Bruce Kula (405) notified Denise that there were still problems with the main entry door phone system. Denise will check on it. Denise is updating the Owners' Manual and Rules and Regulations and will send to Jack to update on the website. The Board has tabled painting bids until the Annual Meeting January 17, 2020. Barb Ulrich (109) asked about a better painted surface for our building walkways. Pres Talley (105) brought up the problem of people smoking on their balconies. The Rules and Regulations ask that owners refrain from smoking on their balconies. Cigarette smoke drifts to neighboring balconies, making them unusable for nonsmokers. The smoke even drifts into the units of neighbors who have their patio doors open. In further discussion, the Board asked Jill and Marcel to update the posting in the elevator so that owners who smoke on their balconies realize their smoking is affecting others. Wayne Godsted (504) brought up the west elevator shudders. Denise said she would have it looked into. Jeff asked owners to be mindful of astronomically increasing water and sewer costs. Jack Berlin asked Denise who had replied to the request to be on the Board. Denise reported that our present Board all qualified and no one else applied. Denise Brenton (104) asked that the new bike rack and also carts be reconfigured so they can get into their car. Motion to Adjourn by Jack Berlin at 4:27 p.m. Seconded by Jeff, 4-0 carried.