5 tools for working with online documents

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document share document file make customer version work person

OwlRatings is a team of web developers, IT specialists, graphic designers, and most importantly, our writers.

About Interesting Posts

Interesting documents about a variety of subjects from around the world. Posted on edocr.

document share document file make customer version work person

5 tools to make life easier for those who work with online documents 
 
Sharing documents is an important part of working with clients. PDF documents are easy to open 
on smartphones, they do not suddenly break the formatting, and the volume of files is relatively 
small. But the program's capabilities are not limited to the free version. 
 
 
 
1. Free editing 
 
Sharing documents only allows you to view documents and edit them. With these applications, 
you can quickly make changes while maintaining structure, add and delete pages, rotate them, 
change the order, and insert illustrations-even from your smartphone. 
 
For small businesses, this feature is especially important, because it's rare to agree and approve a 
document the first time. This is a great way to quickly make all the necessary edits and not to lose 
important information during the editing process. You don't need to worry that the final version 
of the document will look different for you and the customer.  
 
2. Instant access from any device 
 
If you need to read a document, make changes or leave a comment, you can open the file 
wherever you are. Files can be stored on any cloud platform, including without leaving the 
services. 
 
The package is installed on your computer, tablet, or smartphone. The ability to work with 
documents on mobile devices is especially important for freelancers and entrepreneurs who 
personally handle all day-to-day matters. 
 
3. Collaboration and protection of personal data 
 
If you care about protecting your company's data and use owlratings.com, sharing documents 
provides great convenience and protection for your company's data that you would not want to 
share with others. This feature will be useful for working on documents with colleagues and 
clients. You will be able to create and edit a document together with the customer without 
meeting them in person, finalize terms of reference with outsourcers or other performers, 
improve a presentation together with the designer, make changes to the project in front of the 
customer and get feedback right away. 
 
Collaborative editing often saves time: it allows you to approve documents on the same day and 
get to work faster. In addition, you no longer need to attach a file to an e-mail - all you have to do 
is provide a link to it. You'll always be aware of how your documents are being edited, you can 
collect comments and feedback from several reviewers in one file. 
 
And if you need to share a sample document with a client or customer that has confidential 
information, you won't have to delete it manually. In many applications, there is a confidential 
content fixing feature that will help you hide personal information, amounts, or other sensitive 
information. 
 
4. Fast filling of forms 
 
Sharing documents makes it easy to create forms that customers, partners, or clients can fill out 
in a couple of minutes on a computer or mobile device. You can do the same thing on a separate 
page of your site, but it takes more time, effort, and money. 
 
5. The ability to compare your files 
 
It can be difficult to find differences between the two versions manually. For example, if we are 
talking about an agreement in which minor changes have been made when the terms of 
cooperation have changed. To avoid re-reading the entire text and searching for small details, 
you can use the comparison feature. 
 
This function allows you to open two versions of the document in parallel and show the 
differences between them. As a result, you get a detailed analysis of all the changes that have 
been made. They are displayed step by step: you can immediately see what was added and what 
was removed at different stages. This helps you quickly compile the final version of the document 
and synchronize edits from all participants in the process.