Revised 03/2010
EXPENSE REGULATIONS AND GUIDELINES
1. Travel Expenses of Non-University
Employees: Reimbursement of travel
expenses to persons other than University
employees (e.g., colloquium speakers, panel
members, program participants) are subject to
the same regulations which pertain to
University employees. They must complete a
Travel and Entertainment Expense Report and
attach all receipts.
2. Privately Owned Vehicles: Use of a
privately owned vehicle is reimbursable at
the current University established rate of
$0.50 per mile. Mileage allowance covers
all operating costs including gasoline. If
driving your own vehicle, your policy
covers vehicle damage and, you are
responsible for any expenses incurred. The
University will not reimburse for parking
tickets, fines for moving violations or
vehicle towing charges. No reimbursement
will be made for vehicle repair costs
regardless of whether it results from the
traveler's act or acts of others.
3. Parking and Tolls Charges: Parking and
toll charges are allowable travel expenses.
Receipted bills or parking tickets showing
the exact payment made should be
submitted.
4. Allowance for Meals: Reimbursement for
individuals meals will be on a basis of actual
and reasonable costs, during the travel dates
which relate specifically to the conference.
Meal claims must be itemized and must be
supported by original receipts.
5. Miscellaneous Expenses: Miscellaneous
reimbursable expenses include but are not
limited to: tips for service, local
transportation, luggage storage and valet
service.
6. Lodging: The cost of lodging should be
kept to a minimum and standard
accommodations should be used. If an
exception to the standard needs to be
considered, please contact the CME
department prior to making arrangements.
Any accommodations other than standard
requires pre-approval by University Finance
Management.
7. Receipts: All claims for lodging
reimbursement on an actual basis must be
substanti