Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual Exhibitors Manual TSB Showplace, Alexandra Room, New Plymouth 10th – 11th March 2010 Any queries please contact: Operations Management Nelita Byrne Phone: +64 6 7582370 Fax: +64 6 7586611 Email: nelita@taft.co.nz Document date @ 01/11/09 Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual The Region 1 Introduction 2 Marketing 2 Your Investment 3 Full Exhibitor Registration Entitlements 3 Expo Site Map 4 Expo Operating Hours 5 Additional Staff Registration 5 Pack-In and Pack-Out 5 Exhibitor Facilities 6 How To Register 6 Payment Methods 7 Cancellation of Space 7 Important Dates 8 Contact Details 8 APPENDIX A – Additional Staff Registration 9 APPENDIX B – Delivery Advice Form 10 APPENDIX C – Exhibitors Registration & Contract 11 APPENDIX D – Terms & Conditions 12 Contents Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual 1 New Plymouth is situated on the west coast of the North Island, New Zealand and has the Tasman Sea and Mt Taranaki at its doorstep. Taranaki gives us the mountain, lakes, rivers, sea, surf, beaches and bush walks - providing for lots of outdoor activities, surfing, skiing, fishing, boating and hiking. Taranaki is also the home of WOMAD, TSB Festival of Lights, Taranaki International Festival of the Arts, Taranaki Rhododendron and Garden Festival and provides a beautiful backdrop for concerts and events at the famous TSB Bowl of Brooklands and Pukekura Park. New Plymouth City WINNER Best Small City in the World Award-Liveable Communities Award, Nov 2008 WINNER Best and Most Sustainable Community Award-Liveable Communities Award, Nov 2008 WINNER Top Town in New Zealand - North & South Magazine, Nov 2008 New Plymouth Coastal Walkway WINNER Best World Project Making a Positive Difference - Liveable Communities Awards, Nov 2008 More information about Taranaki is available at www.taranaki.info Join us for a fantastic, memorable and quality Taranaki experience. The Region Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual 2 Vision Bringing together musicians, industry representatives and audiences from across the country and around the globe Concept Sounds of Aotearoa will be presented on 10th - 11th March 2010, in New Plymouth, home of WOMAD NZ. For 2 days experience some of New Zealands finest musicians and music. The Expo includes an industry development component and general public program. The Expo will nurture and develop strong relationships nationally & internationally within the New Zealand music industry to those interested in the music of New Zealand. NZ Music Showcases • View a number of New Zealand artists’ performances. New Zealand Music Trade Expo • Visit the pulse of Sounds Aotearoa that will house exhibition stands of industry professionals, non-governmental agencies and government departments. Industry Development Conference • The conference is a think-tank for the New Zealand music industry consisting of conference activities such as panels/forums/workshops and keynote addresses. International delegates may be invited to participate in conference activities providing valuable insight, knowledge and network opportunities. Being an exhibitor at Sounds Aotearoa will provide you with great networking opportunities with artists, artist managers, funders, international and domestic buyers and other key people within the New Zealand music industry. The trade show allows you to increase your exposure giving opportunity to increase your brand awareness, visibility in the market and revenue. Being associated with this innovative, inaugural event will place you as key player in the industry and providing the ability for you to promote existing or launch new products and services. With expected attendees to reach over 200 and many of the key players in the industry attending it is a great chance to network and develop relationships with your key clients and attract new clients. You will able to create awareness of what you offer to the New Zealand music industry. The tea and coffee stand will be based in the Trade Expo Alexandra room and all refreshments including the welcome function will also be served in the Alexandra room.. This will ensure maximum exposure of your stands and opportunity to engage with the delegates and other exhibitors. At certain times during the course of the Expo it will be open to the public and with the influx of attendees, artist and industry for WOMAD we expect high visitation. Introduction Marketing Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual 3 Stand Number Dimensions (metres) Cost (each) 01 – 18 2.4m wide x 1.2m deep $800.00 + GST Stand / Shell Scheme Package: • The basic shell scheme 2.4m wide x 1.2m deep x 2.3m high • Black Velcro receptive partitions • 2 x 150 watt Spotlights • 1 x 10 amp power outlet, with a four way switch multibox • Company name signage up to 25 characters long • 2 x Exhibitor passes for 10 – 11 March 2010 including: - 1 x Information pack including Programme of Events and Expo Handbook - Attendance to the Welcome function - Entry into all conference sessions, exhibition area and showcases Stand Furniture Tables, chairs and carpet are not included in the stand price, however may be hired from Displayworks. Please feel free to contact Displayworks Wellington Ltd on +64 4 568 3992 or email wgtn@displayworks.co.nz directly for any additional furniture requirements. Expo Site Area The Sounds Aotearoa 2010 NZ Music Expo is an indoor event and located in the Alexandra Room at the TSB Showplace. 18 stands/shell schemes will be situated in this area as per the below drawing. Multiple stands can be purchased to allow you to expand your space as you so desire. Electrical Installations The contractor appointed by the Organisers for the area in which the stand is situated must carry out all electrical installations. Full Exhibitor Registration Entitlements Your Investment Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual 4 Expo Site Map Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual 5 All exhibitors are asked to operate their stands between the hours outlined below. Day Expo Operating Hours Wednesday 10 March 2010 9:00am to 6:00pm (closes after welcome function) Thursday 11 March 2010 9:00am to 2.30pm At least 1 exhibitor should be in attendance on your stand at all times during Expo operating hours. Two complimentary Expo passes are allocated to each stand to ensure this requirement can be met. Therefore, if you purchase 2 stand spaces you can have 4 staff manning your site. Purchasing Additional Staff Passes Additional exhibitor passes may be purchased at a cost of $220.00 + GST per person for the 2 Day Expo. Please note there are no day passes. Cost covers: • 1 x Exhibitor pass for 10 – 11 March 2010 • Attendance to the Welcome function • Entry into all conference sessions, exhibition area and showcases Registrations for additional personnel can be made by completing and returning the Additional Staff Registration form (see Appendix A) All exhibitors must adhere to the times mentioned below, unless given prior notice to the Organisers. All products, equipment, displays and any other material (including rubbish) must be removed by 7:00pm on Thursday 11 March 2010. The Organiser may dispose of any items not removed or claimed by this time as the Organiser sees fit. Security accreditation will be required for all exhibition staff during pack-in and pack- out. Details Time Day Exhibitor Pack-in 4:00pm – 7:00pm Tuesday 9 March 2010 Exhibitor Pack-in 7:00am – 9:00am Wednesday 10 March 2010 Exhibitor Pack-out 2:30pm – 7:00pm Thursday 11 March 2010 (no movement through front foyer from 6:00pm) Additional Staff Registration Expo Operating Hours Pack-In and Pack-Out Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual 6 Security Exhibition stand hirers are responsible for the security of their own valuables at all times. All care is taken to ensure that only authorised Expo people are on site when the venue is not open to the public. Goods Delivery You will need to complete a Delivery Advice Form (see Appendix B) and fax the form to Rebecca Inns at the TSB Showplace so they can match up what is coming in. Please note that deliveries should not arrive at the venue any earlier than three days prior to the commencement date of the event. The delivery point for all courier parcels is the loading bay of the TSB Showplace and all deliveries need to be marked as follows: Note: All freight must be suitably packaged and labelled to avoid any confusion, cost and inconvenience over non-delivery. All freight travels at owners risk and must be paid for prior to movement. 1. Complete the Exhibitors Registration and Contract form (see Appendix C) and return to the following before the closing date of 5 February 2010 All registration forms will be considered and are on a first in, first served basis. 2. Upon receipt of your registration a confirmation letter and tax invoice will be sent to Exhibitors. All Exhibitors must pay a 25% deposit within 14 days of the invoice date to secure the right to occupy a stand at the Expo. Registrations are conditional upon the form being completed and full payment of stand being Exhibitor Facilities Inwards Good Manager Rebecca Inns TSB Showplace Your Company name 92-100 Devon Street West Stand number New Plymouth RE: Sounds Aotearoa Expo Phone: +64 6 758 4947 How To Register Operations Management Nelita Byrne Sounds Aotearoa Expo PO Box 4251 New Plymouth Email: nelita@taft.co.nz Phone: +64 6 7582370 Fax: +64 6 758 6611 Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual 7 received by the Organisers. The Organisers reserve the right to reassign the stand(s) to another exhibitor if this condition is not fulfilled. 3. The balance remaining must be paid in full by Monday 15 February 2010 4. An Expo Information pack will be issued with tickets and details to occupy the Exhibition stand. We have 3 easy payment options available: • Company cheque • Direct credit deposit • Credit / Bank Card facilities Company Cheque Please make Not Negotiable cheques payable to:- Tihi Ltd, Sounds Aotearoa, C/- Tihi Ltd, PO Box 4, New Plymouth. Direct Credit Deposit Please use your company name as a reference and direct deposit funds to:- Tihi Ltd, TSB Savings Bank, Moturoa Branch, New Plymouth Account details 15-3949-0361498-012 Credit / Bank Card facilities Simply register online at www.soundsaotearoa.com with secure transmission facilities provided for payment by credit card (Visa, Mastercard and Bank card) If cancellation of an Exhibitors space is necessary once confirmed, the following cancellation penalties will apply: • Cancellation received after confirmation, will result in loss of deposit • Cancellation between Monday 15 February 2010 and the commencement of the show 100% of all stand costs are payable – unless this space can be re- sold in which case, loss of deposit applies. Notice of cancellation must be received in writing. Payment Methods Final payment for all stands is due no later than Monday 15 February 2010 Should payment be outstanding at this time, then those stands will be opened up for re-sale and you will have forfeited your deposit. Cancellation Of Space Sounds Aotearoa 2010 NZ Music Expo – Exhibitors Manual 8 Friday 5 February 2010 Deadline for Exhibitor registrations to be returned Monday 15 February 2010 Deadline for balance of exhibition stand payments Tuesday 9 March 2010 Exhibitor pack-in from 4:00pm Wednesday 10 March 2010 Exhibitor pack-in from 7:00am Day one of Expo from 9:00am Thursday 11 March 2010 Day two of Expo from 9:00am Exhibitor pack-out from 2:30pm Operations Management Nelita Byrne Sounds Aotearoa PO Box 4251 New Plymouth Phone: +64 6 7582370 Fax: +64 6 7586611 Email: nelita@taft.co.nz Inwards Good Manager Rebecca Inns TSB Showplace 92-100 Devon Street West New Plymouth Phone: +64 6 7584947 Fax: +64 6 7586611 Email: innsr@npdc.govt.nz Important Dates Contact Details Sounds Aotearoa 2010 NZ Music Expo - 9 Appendix A – Additional Staff Registration Additional staff passes may be purchased at a cost of $220.00 + GST per person for the 2 Day Expo. Please note there are no day passes. The Organisers will issue an invoice and confirmation letter on receipt of the Exhibitors Registration & Contract form. Cost covers: • 1 x Exhibitor pass for 10 – 11 March 2010 • Attendance to the Welcome function • Entry into all conference sessions, exhibition area and showcases Company Name: __________________________________________________________ Postal Address: ___________________________________________________________ Phone: ___________________________ Fax: __________________________________ 1) Name: _______________________________________________________________ Mobile: ______________________ Email: _________________________________ 2) Name: _______________________________________________________________ Mobile: ______________________ Email: _________________________________ 3) Name: _______________________________________________________________ Mobile: ________________________ Email: ________________________________ PLEASE FORWARD THIS FORM TO: Operations Management Nelita Byrne Sounds Aotearoa Expo PO Box 4251 New Plymouth Email: nelita@taft.co.nz Phone: +64 6 7582370 Fax: +64 6 7586611 ADDITIONAL STAFF REGISTRATION FORM COMPANY DETAILS Additional Exhibiting Staff Members Sounds Aotearoa 2010 NZ Music Expo - 10 Appendix B – Delivery Advice Form DELIVERY ADVICE FORM ** Fax to Expo Operations Management ** All goods arriving at the TSB Showplace for the purpose of the Sounds Aotearoa 2010 NZ Music Exhibition Expo must be pre arranged with the Organisers / Operations Management. In some cases an assessment will be conducted before acceptance of any goods is given. Please note that deliveries should not arrive at the venue any earlier than three days prior to the commencement date of the event. All goods must be suitably packaged and labelled (see Address Label) to avoid any confusion, cost and inconvenience over non-delivery. All goods travel at owners risk and must be paid for prior to movement. The TSB Showplace staff will accept goods in your absence, however the owner shall indemnify all goods, as the venue will not be held liable when receiving goods for placement or storage. For traceability and collection of your goods, please contact the Inwards Goods Manager, Rebecca Inns. ADDRESS LABEL SENDER DETAILS Company Name: Contact Name: Stand Number: Email: Phone: Fax: Courier Company: Courier Company Phone: Name / Date of Event: SOUNDS AOTEAROA 2010 EXHIBITON EXPO – 10 th -11 th March 2010 Expo Location: TSB Showplace, Alexandra Room, New Plymouth Inwards Goods Contact: Rebecca Inns Email: innsr@npdc.govt.nz / Phone: +64 6 7584947 / Fax: +64 6 7586611 Intended Date of Delivery: Qty of Boxes: Qty of Pallets: Notes: Signature: ______________________ Date: ________________ PLEASE FAX OR EMAIL THIS FORM TO: Operations Management Nelita Byrne Sounds Aotearoa Expo PO Box 4251 New Plymouth Email: nelita@taft.co.nz Phone: +64 6 7582370 Fax: +64 6 7586611 Inwards Goods Manager Rebecca Inns TSB Showplace Your Company name 92-100 Devon Street West Stand number New Plymouth RE: Sounds Aotearoa Expo 2010 Phone: +64 6 758 4947 Sounds Aotearoa 2010 NZ Music Expo – 11 Appendix C – Exhibitors Registration & Contract All sites are available for purchase and registration forms received before the closing date Friday 5 February 2010 will be considered. Sites will be allocated on a first in first served basis Company Name: __________________________________________________________ Postal Address: ___________________________________________________________ Residential Address: (for Courier purposes please provide residential address) ________________________________________________________________________ Phone: ___________________________ Fax: __________________________________ Name: ___________________________________________________________________ Mobile: ______________________ Email: ______________________________________ Second Staff Member: Name: ___________________________________________________________________ Mobile: ______________________ Email: ______________________________________ Only 2 people will be manning our stand… ! Yes ! No (if no, how many) _______ IMPORTANT: Exhibitors registration fee includes ONLY 2 complimentary Expo passes. If you anticipate having more than 2 staff members, additional exhibitor passes can be purchased at a cost of $220.00+GST per person for the 2 Day Expo. Please note there are no day passes. Please complete the Additional Staff Registration Form and submit with this contract. EXHIBITORS REGISTRATION & CONTRACT COMPANY DETAILS STAND CO-ORDINATOR Sounds Aotearoa 2010 NZ Music Expo – Appendix C – Exhibitors Registration & Contract The stand / shell scheme entitlements are as follows: • The basic shell scheme 2.4m wide x 1.2m deep x 2.3m high • Black Velcro receptive partitions • 2 x 150 watt Spotlights • 1 x 10 amp power outlet, with a four way switch multibox • Company name signage up to 25 characters long) • 2 x Exhibitor passes for 10 – 11 March 2010 including: - 1 x Information pack including Programme of Events and Expo Handbook - Attendance to the Welcome function - Entry into all conference sessions, exhibition area and showcases Stand Furniture Tables, chairs and carpet are not included in the stand price, however may be hired from Displayworks. Please feel free to contact Displayworks Wellington Ltd on +64 4 568 3992 or email wgtn@displayworks.co.nz directly for any additional furniture requirements. Stand / Shell Scheme Package • 2.4m wide x 1.2m deep ! $800.00 + GST purpose built expo site • We require power ! Yes ! No Please provide a brief description of your organisations products and services EXHIBITOR STAND FEE AND DETAILS Sounds Aotearoa 2010 NZ Music Expo – Appendix C – Exhibitors Registration & Contract Important • All registrations must be received before the closing date Friday 5 February 2010 • On receipt of this registration form by the Organisers, a GST tax invoice and a confirmation letter will be issued • The Organisers must receive a deposit of 25% of the invoice within 14 days of the invoice date to confirm your registration • The balance remaining must be paid in full by Monday 15 February 2010 • Please refer to page #7 of the Exhibitors Manual for the three available payment options Registrations are conditional upon this form being completed and full payment of stand. The organisers reserve the right to reassign the stand(s) to another Exhibitor if this condition is not fulfilled. PLEASE FORWARD THIS EXHIBITOR REGISTRATION FORM TO: Operations Management Nelita Byrne Sounds Aotearoa Expo PO Box 4251 New Plymouth Email: nelita@taft.co.nz Phone: +64 6 7582370 Fax: +64 6 7586611 Upon confirmation, this contract is binding on the signature below ! I/We hereby contract exhibition space at the Sounds Aotearoa 2010 NZ Music Expo ! I/We agree to comply with the Terms & Conditions and all provisions of the Expo’s contractual obligations, all of which I/we acknowledge, have read and understood ! I/We also understand that all deposits are non-refundable upon stand confirmation Signature: _________________________________ Date: ________________ Name: _____________________________________ CONDITIONS Sounds Aotearoa 2010 NZ Music Expo – 12 Appendix D – Terms & Conditions 1. DEFINITIONS In these Terms and Conditions the following words and expressions shall have the following meanings: Exhibitor means employees and agents of any Company, Partnership, Firm or individual to whom space has been allocated for the purpose of exhibiting Expo means the Sounds Aotearoa 2010 NZ Music Expo to be held on 10 th – 11 th March 2010 (or other dates, if the Expo dates are changed for any reason). Venue means the TSB Showplace, in the Alexander Room located at 92-100 Devon Street West, New Plymouth (or other venue, if the Expo venue is changed for any reason). Landlord means the owners and management of the appointed venue, its employees or agents Organiser means the employees or agents of Sounds Aotearoa, organisers of the Expo. Stand co-ordinator means person/s whom will be responsible for the Exhibitors Expo site. Contract means the contract for space or shell scheme stand at the Expo entered into between the Organisers and the Exhibitor, which incorporates these Terms and Conditions Exhibitors Manual means the manual to be prepared by the Organisers and made available to potential Exhibitors prior to the Expo, setting out practical aspects of their participation and of the Expo. Authorities means the Local Authority and the Fire Authority PARTICIPATION COST The cost of space only does not include any stand fitting unless specified. A shell scheme stand is inclusive of rear and side walls as necessary and signage bearing the company name. APPLICATION FOR SPACE All stand co-ordinators must complete, sign and return the contract to the Organisers to reserve / book space at the Expo. By signing the contract the stand co-ordinator accepts the conditions laid out in this document. The stand co-ordinator will receive correspondence from the Organisers relating to the Expo. Alteration of space allotted The contract constitutes a licence to exhibit and not a tenancy. The Organisers reserve the right to deviate from the confirmed positions, size and shape of space allotted to the stand co-ordinator. No alteration to the space allotted will be done in such a way as to impose on the stand co- ordinator any greater liability for rental than that undertaken in the contract. Expo space should be taken to promote products in accordance with the subject matter of the expo. The Organisers reserve the right to refuse any application or prohibit any exhibit without assigning any reason for such refusal. Sub-letting The Exhibitor shall not assign the contract, sub-let or part with his site or stand or any portion of it without prior consent from the Organisers. CONDITIONS OF PAYMENT The participation cost shall be paid by the Exhibitor as follows. 25% deposit upon signature of contract by the Exhibitor and invoice from the Organiser with the full balance payable by Monday 15 th February 2010 IN NO CIRCUMSTANCES WILL THE EXHIBITOR BE PERMITTED TO OCCUPY A STAND OR SITE IF THE RENTAL HAS NOT BEEN PAID IN FULL. Failure to do so when required will result in immediate cancellation of the contract Should an Exhibitor be prevented from occupying his site for this reason, all participation costs paid shall be forfeited and the balance shall be recoverable forthwith by the Organisers. The Organisers shall be entitled to utilise the site, which had been allotted to such Exhibitor in such manner as the Organisers shall think fit and to recover from the Exhibitor any expenditure incurred in so doing. OCCUPATION AND COMPLETION OF SITE The stand co-ordinator and contractors must comply with the pack-in and pack-out times and conditions as set out in the Exhibitors Manual and Exhibitors Information Pack. THE EXHIBITOR UNDERTAKES THAT HIS SITE OR STAND WILL BE READY AND ALL INSTALLED AND ARRANGED THEREON FOR DISPLAY AND ALL ARRANGEMENTS IN CONNECTION THEREWITH COMPLETED BY 7:00PM ON TUESDAY 9 MARCH 2010 AND NO LATER THAN 9:00AM WEDNESDAY 10 MARCH 2010. THE EXHIBITOR WILL NOT REMOVE ANY OF HIS EXHIBITS PRIOR TO THE CLOSING OF THE EXPO AT 2:30PM ON THURSDAY 11 MARCH 2010. The Exhibitor must have completed the removal of all products, equipment, displays and any other material (including rubbish) that it brought into the venue by 7:00PM on Thursday 11 March 2010. The Organiser may dispose of any items not removed or claimed by this time as the Organiser sees fit. CONSTRUCTION OF STANDS Stand Height The overall height of the stand fitting should not exceed 2.3 metres from the floor level. Requests to exceed this height will only be considered provided they are submitted in writing and accompanied by drawings. All Stands The Organisers may at the expense of the Exhibitor remove or alter anything in or forming part of any stand, if, in their opinion, it is desirable to do so in the interests of the Expo. Stand Furniture Tables, chairs and carpet are not included in the stand price, however may be hired from Displayworks Wellington. Exhibitors will co-ordinate with the supplier directly for any additional furniture requirements. Electrical Installations The contractor appointed by the Organisers for the area in which the stand is situated must carry out all electrical installations. FIRE REGULATIONS AND SAFETY All Exhibitors must fully comply with the Landlords and the Authorities regulations in respect of Fire, Health and Safety and Emergency Access and Exits. All requirements under the Health and Safety Employment Act 1992. CONDUCT OF EXHIBITORS Every Exhibitor shall ensure that his stand is open to view and staffed by competent representatives during Expo hours. The Organisers reserve the right to stop any activity on the part of any Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors own stand and under no circumstances may this be carried out from a gangway or else where within the Expo. Every Exhibitor, and all persons for whom he may be responsible must conduct themselves in an appropriate manner. Any person failing to comply with this regulation, may, at the discretion of the Organisers be removed from the Expo venue and refused re-entry during the period of the Expo. Sounds Aotearoa 2010 NZ Music Expo – 12 Appendix D – Terms & Conditions TICKETS, WRISTBANDS AND LANYARDS Tickets The Organisers will issue an agreement letter, according to the contract agreement, to the Exhibitors stand co-ordinator along with an Information Pack via post. All exhibitors are to register on arrival and will receive a wristband and ID pass (lanyard) between the hours of 3:00pm to 7.00pm on Tuesday 10 March 2010, at the venue entrance. Wristbands and ID Pass (lanyard) Exhibitors must wear the wristband at all times to gain entry into the Expo. No Exhibitor will be admitted to the Expo without his/her wristband. NO replacements will be issued for lost, damaged or misplaced wristbands. The ID Pass or lanyard is for identification purposes only and is to be worn in conjunction with the wristband. The Organisers reserve the right, at their discretion, to withdraw any wristband and ID Pass to any attendee, if complaints have been received concerning his/her conduct. DAMAGE TO THE VENUE No nails, screws or other fixtures may be driven into any part of the venue including the floors, nor should any part of the venue be damaged or disfigured in any way. Should any such damage occur, the Exhibitor responsible will be invoiced for any reparation charges incurred. INSURANCE Exhibitors must ensure that they are fully covered against all risks at the Expo. Particular attention is drawn to the need for the following: Third Party Claims – the Exhibitor is responsible for all claims, actions or costs for personal injury and loss or damage of property caused by or arising from the construction and dismantling of the Exhibitors stand. The Exhibitor will indemnify the Organiser in respect of each and every claim and all actions, proceedings, costs, claims and demands in respect thereof. The Exhibitor must take out and maintain Public Liability Insurance providing a minimum indemnity of $1m for the duration of the Expo including the construction and dismantling periods. Stand Insurance – All risks on loss or damage to Exhibitors property, fixtures, fittings and all other property of a similar nature such as personal effects whilst in the Expo venue must be fully covered by the Exhibitor. The Organisers shall not be responsible for loss of or damage to exhibits or other property in the custody of the Exhibitor, howsoever caused. Force Majeure – Exhibitors must insure against costs and expenses which they may incur in the event of the Expo being abandoned, cancelled, postponed or curtailed in whole or in part for causes outside the Organisers control (by reason of war, fire, national emergency, labour dispute, strike, lock-out, civil disturbance.) The Organisers may at their discretion repay the rental paid by the Exhibitor or part thereof, but shall be under no obligation to do so. Neither shall the Organiser be liable to the Exhibitor in respect of any actions, claims, losses costs or expenses which may be brought about against or suffered or incurred by the Exhibitor as a result of the happening of any such event. STAND CLEANING It is the responsibility of the Exhibitor to ensure that the stand area is kept clean and tidy during the period of the Expo. OFFICIAL PROGRAMME An official programme shall be issued. The Organisers do not accept any responsibility for any omissions, misquotations or other errors, which may occur in the compilation of this programme. ORGANISERS RIGHT TO TERMINATE CONTRACT If any Exhibitor fails to observe or perform any of the provisions of the contract and Terms and Conditions, the Organisers shall have the right to terminate the contract forthwith by notice in writing to such an Exhibitor. In such event the exhibits of such Exhibitor shall be removed from the Expo premises at a time to be stated by the Organisers and thereafter such Exhibitor shall not be entitled to access thereto or to the Expo. The Organisers shall be entitled, if necessary, to remove and despatch the said exhibits and property (at the expense of the Exhibitor) to the Exhibitors address, as stated on the contract. All rental paid by the Exhibitor shall be forfeited to and retained by the Organisers and the Exhibitor shall indemnify the Organisers in respect of all costs, losses, damaged or expenses (including any consequential loss or damage) incurred. 15. ORGANISERS RIGHT TO CANCEL EXPO The Organisers shall have the right at all times to abandon, cancel or suspend the Expo in whole or in part in the event that there is likely to be insufficient Exhibitor participation in and support for the Expo. In such circumstances, the decision of the Organiser shall be final. In the event of such an abandonment, suspension or cancellation, the Exhibitor shall be entitled to receive repayment of all rental paid, but the Organisers shall not be further responsible to the Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses incurred by the Exhibitor as the result of the abandonment, cancellation or suspension of the event. 16. CANCELLATION OF SPACE If an Exhibitor cancels their right to occupy the stand once confirmed, the following cancellation penalties will apply: - cancellation received after confirmation, will result in loss of deposit - cancellation between 15 February 2010 and the commencement of the Expo, 100% of all stand costs are payable by the Exhibitor – unless the space can be re-sold in which case, loss of deposit applies. Notice of cancellation must be received in writing. 17. DISPUTES New Zealand law shall govern this contract and the parties must consent to the exclusive jurisdiction of the New Zealand courts in all matters regarding it.